Billing Specialist

Compiles data and prepares invoices and bills by performing the following duties.  

Essential Functions

• Reads computer files or gathers records such as purchase orders, work orders, and field technicians’ invoices to compile needed data.  Enters information into accounting software.  Prepares invoices, listing items sold, amounts due, and dates of shipment.  Submit customer invoices using various methods including Excel and third-party websites.  Meet or exceed minimum required KPI standards for the job.
  KPI - Process invoices for all orders at a ready for billing status at a department mandated cadence.
  KPI - Submit all invoices to the respective customer within 24 hours of posting unless otherwise specified by the client.  
  KPI - Reconcile submission of all assigned accounts monthly and notate completion date on checklist.  
• Records and processes adjustments to Freight, Sales Tax, or other billing components to correctly represent charges to customers
• Processes change order and final billings utilizing internal submission process and thru partnership with project management team
• Communicate with Accounting Team and Project Managers to obtain data/information required to perform duties.  Ongoing monitoring and tracking of internal billing request submissions to ensure completion and notification.  
• Support other members of Accounting Team as a backup for multiple functions (e.g. waiver review/completion, contract review)
• Assist with special projects as necessary
• Other duties as assigned by management

Minimum Qualifications

• Associates Degree preferred, or an equivalent combination of education/experience 
• Minimum of 1-year general accounting experience, preferred.
• Current and valid US driver’s license preferred
• Must pass pre-employment background check and drug screens

Knowledge, Skills, and Abilities

• Excellent Computer skills especially Microsoft Office products especially Excel, Word, and Outlook    
• Effective accounting system skills and ability to learn and utilize industry specific software
• Effective time management and organizational skills
• Effective communication skills both verbal and in writing, excellent mathematical skills

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employeeis regularly required to talk, hear, and see. The employee isfrequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms. This role requires frequent lifting of items weighing 5–25 pounds and occasional lifting of up to 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Work Environment 

The work environment characteristics described here are representative of those an employee mayencounter while performing the essential functions of this job. This positionoperates in both a professional office setting and a warehouse environment. The role routinely uses standard office equipment, including computers, phones, photocopiers, filing cabinets, and fax machines. Occasional travel to project sites may berequired. Warehouse conditions include proximity to forklifts and other heavymachinery and the use of various tools and hardware. Employees may be subject to frequent heavy lifting and exposure to variable weather conditions, including extreme heat and cold. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and/or abilitiesrequired to fulfill the essential functions of the role. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsin accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws.