VS
Billing & Financial Operations Specialist
Veterans Sourcing Group
🇺🇸 United States
On-site
3 months ago
- Excel
3 months ago
Not enough detail in this posting to match
Duration: 12+ Months (Possible extension)
Location:Lake Mary, FL 32746
Onsite Role (4 days a week)
Responsibilities:
- Supports a complex, high-visibility government client engagement by ensuring accurate, timely, and audit-ready billing processes.
- Ability to manage and validate large-scale time allocations across a population of 100+ resources on a monthly basis, while operating effectively in a dynamic, continuously evolving environment.
- Collect, track, and validate monthly time allocations across 100+ team members to support accurate invoicing.
- Investigate and resolve discrepancies in time reporting, ensuring alignment with contractual requirements and internal policies.
- Partner with business leads and resource managers to confirm completeness and accuracy of submitted data prior to billing.
- Prepare and issue detailed, supportable invoices aligned to client contractual terms and billing structures.
- Ensure all billing inputs are accurate, traceable, and defensible for audit and client review.
- Maintain clear documentation supporting all billed amounts, including time allocations and rate calculations.
- Receive, post, and reconcile client payments in accordance with established procedures.
- Perform regular account reconciliations to ensure financial records are complete and accurate.
- Identify and escalate variances or issues in a timely manner.
- Maintain and update client account records, including billing profiles and historical transactions.
- Develop and deliver regular reporting on billing activity, outstanding balances, and financial trends.
- Support internal stakeholders with data requests and financial insights related to billing operations.
- Respond to client and internal inquiries related to billing, invoices, and payment status.
- Clearly explain billing methodologies, time allocation structures, and financial details as needed.
- Partner cross-functionally with operations, finance, and compliance teams to resolve issues.
- Ensure all billing activities adhere to company policies, contractual requirements, and confidentiality standards.
- Maintain audit-ready documentation, including detailed support for time allocation and invoicing decisions.
- Support internal and external audits by providing accurate records, explanations, and reconciliations.
- Handle sensitive financial and client data with the highest level of discretion and control.
- Advance Excel required
- Proven ability to manage large data sets and reconcile complex financial information.
- Experience tracking and validating time allocations across large teams is highly preferred.
- Strong communication skills, with the ability to interact professionally with internal and external stakeholders.
- Familiarity with billing systems and financial reporting tools.
- Audit, compliance, or regulated environment experience is a strong plus
Billing & Financial Operations Specialist · Veterans Sourcing Group