Billing Associate

Who We Are

For over 50 years, Rose Paving has been more than just a paving company—we’ve been a team of planners, problem-solvers, and dedicated partners. Our journey began in 1974 as a modest sealcoating operation on Chicago’s South Side, and through a shared commitment to quality and hard work, we’ve grown into a national leader with over 30 branches across the country.

As we continue to expand, we’re looking for passionate individuals who want to be part of a legacy of excellence. If you value long-term performance and are looking for a place where your contributions are recognized and your professional growth is supported, we’d love to meet you!

Why Join Us?

• Opportunities for Advancement: We believe in promoting from within. If you’re looking for long-term career opportunities, we provide clear paths for advancement based on your skills, performance, and ambitions.
• Team-Oriented Culture: We believe in collaboration. You’ll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
• Exciting Projects & Impactful Work: Be a part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
• Professional Development: We invest in your growth with training programs, mentorship opportunities, and resources to help you build your skills and career.
• A Fun & Supportive Environment: From Team outings and company events to a positive day-to-day work atmosphere, we foster a workplace where people genuinely enjoy coming to work.

What You'll do

The Billing Associate is responsible for preparing, processing, and maintaining accurate customer invoices across multiple regions. This role supports the Accounts Receivable and Billing team by ensuring timely billing, resolving invoice discrepancies, maintaining billing documentation, and partnering with Project Accounting and Operations to facilitate efficient invoice processing and cash flow.

This is a detail-oriented role focused on billing execution, accuracy, and customer service while supporting standardized processes and continuous improvement initiatives.

Key Objective include:

• Ensure timely and accurate customer billing 
• Improve billing accuracy and completeness 
• Support cash flow through prompt invoice processing 
• Maintain billing documentation and compliance 
• Resolve billing discrepancies quickly 
• Support standardized billing processes 
• Provide excellent internal and external customer service 

Responsibilities

Billing Operations:

• Prepare, review, and process customer invoices accurately and on schedule 
• Verify billing information, pricing, quantities, and supporting documentation prior to invoicing 
• Ensure invoices comply with customer contract requirements and billing guidelines 
• Process credit memos, adjustments, and billing corrections as needed 
• Monitor billing queues to ensure invoices are issued within established deadlines 
• Maintain organized billing records and supporting documentation 

Customer & Project Support:

• Partner with Project Accounting, Operations, and Project Managers to obtain required billing documentation 
• Research and resolve invoice discrepancies or customer billing inquiries 
• Assist customers with invoice requests, payment support, and billing-related questions 
• Support regional teams with billing status updates and invoice tracking 

Reporting & Administrative Support:

• Track invoice status and assist with reporting on billing metrics 
• Monitor unbilled work and communicate outstanding items to stakeholders 
• Assist with special projects, audits, and process improvement initiatives 
• Perform other duties as assigned to support the Accounts Receivable and Billing team 

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred 
• 1–3 years of billing, accounts receivable, or accounting experience 
• Construction, contracting, or project-based billing experience preferred 
• Proficient in Microsoft Excel and Microsoft Office Suite 
• Strong attention to detail and organizational skills 
• Excellent communication and problem-solving abilities 
• Ability to manage multiple priorities in a fast-paced environment