Human Resources Administrative Assistant

Human Resources Administrative Assistant

Monday through Friday, 8:30-5:00, Randolph, MA

May Institute’s Human Resources team is seeking aHuman Resources Administrative Assistant to support key HR operations, employees, and HR initiatives.

About Your Role 

The Human Resources Administrative Assistant provides administrative support for key operational functions and the SVP of HR. Responsibilities include maintaining accurate records, handling confidential information, and helping ensure HR processes and initiatives run smoothly.

We are seeking a highly organized, detail-oriented, and motivated administrative professional who can build strong relationships with internal and external customers, effectively manage multiple priorities, and contribute innovative solutions to support the Human Resources team. The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving abilities, and takes ownership and pride in delivering high-quality work. This role offers an excellent opportunity to gain valuable experience within Human Resources, contribute to meaningful organizational initiatives, and support your ongoing professional growth and development.

What You’ll Do

• Maintain employee personnel files and HR systems,ensuring accuracy and confidentiality
• Manage leave of absenceby tracking documentation, building and maintaining leave spreadsheets and conducting bi-weekly meetings with HR field representatives
• Maintain the Leave of absence mailboxand respond to employees' and HR Field Representatives' inquiries regarding FMLA eligibility, procedures, policies and preparing leave paperwork
• Prepare reports, spreadsheets, and HR documentationas requested

• Update the MA DFML websitewith the employer's response to notifications received for State leave requests from employees
• Support compliance efforts,including audits, 1-9 verifications, and required postings
• Provide administrative support to the SVP of HR,including scheduling meetings, maintaining calendars, preparing correspondence and reconciliation of invoices
• Perform general office duties such as filing, scanning, data entry, and ordering supplies

What You Bring

• High school diploma or equivalent required; associate or bachelor's degree preferred, or equivalent work experience
• 2+ years of administrative or HR support experiencepreferred
• Strong organizational skills and attention to detail
• Ability to handlesensitive and confidential informationwith professionalism
• Proficiency inMicrosoft Office(Outlook, Word, Excel); experience with HRIS systems a plus
• Excellent written and verbal communication skills
• Ability toprioritize tasks, meet deadlines,and work in a fast-paced environment

Skills & Competencies

• Professionalandcustomer-service-orienteddemeanor
• Strong time-management and multitasking abilities
• Dependable,proactive, and team-oriented
• Comfortable working independently with minimal supervision

Why Join Us?

• CompetitivePay:$24/hour
• Health Benefits:Medical, dental, and vision insurance.
• Education Support:Tuition reimbursement & student loan repayment assistance.
• Retirement Planning:4038 with employer match.
• Career Growth:Paid training, certification programs, and advancement pathways.

• Well-Being Resources:Access our Employee Assistance Program (EAP) for 24/7 support.
• Flexibility:Dependent care FSA and additional voluntary benefits.

Ready to bring your detail-driven mindset where it trulymatters? Apply today!