Accounts Payable Assistant

Program:  HELP USA Central |115 E. 13th Street, New York, NY  10003

What You'll Do: 

The Accounts Payable Assistant provides administrative support to the Accounts Payable department, with a focus on document management and retention. This role requires strong attention to detail, organizational skills, and a working knowledge of accounts payable processes.

Your responsibilities will include:

• Enter accounts payable invoices accurately and timely into accounting system.
  
  

• Match purchase orders to invoices to confirm items were received before processing payment.
  
  

• Assist with assembling supporting documentation for check payments.
  
  
• Ensures accurate, accessible payables records through consistent document scanning, filing, and maintenance.
  
  
• Handle department mail.
  
  
• Pulls and organizes AP documentation to support internal and external audits and billing inquiries.
  
  
• Assist with various accounting projects and tasks as assigned to support department goals.

You're a great fit for this role if you have:

• Strong verbal and written communication skills for professional internal and external interactions.
  
  

• Demonstrates strong attention to detail and accuracy in a fast-paced environment, with the ability to adapt quickly to change.
  
  
• Strong muti-tasking ability.
  
  
• Working knowledge of Microsoft Office (Word, Excel and Outlook). 
  
  

• Minimum of one year of work experience in accounting, clerical, or related field.
  
  
• High School Diploma/GED or higher.