Athletics Coordinator

The part-time Athletics Coordinator supports the planning, organization and day-to-day coordination of District athletic programs, youth and adult sports leagues, events and field reservations. The position works with staff, volunteer coaches, schools, community organizations and league partners to deliver safe, organized and high-quality athletic opportunities consistent with Park District standards.

REPORTS TO: Recreation Facilities Manager

ESSENTIAL JOB FUNCTIONS

• Coordinate youth and adult sports leagues, athletic programs, tournaments and special events.
• Prepare seasonal athletic program schedules, league calendars, practice arrangements and event logistics.
• Coordinate athletic field reservations and facility use with local schools, organizations, affiliates and leagues.
• Serve as a point of contact for participants, families, volunteer coaches, officials, community groups and league partners.
• Assist with recruitment, orientation, training and scheduling of part-time and seasonal athletic staff and volunteer coaches; communicate concerns to supervisor.
• Coordinate game-day and event staffing, officials, equipment setup and program readiness.
• Inspect athletic fields, facilities and equipment for safety, cleanliness and functionality; report maintenance needs.
• Assist with program registration setup, schedule updates, rosters, records and District publication copy.
• Track program participation, registration statistics, supply inventory and expenses; assist with budget preparation and monitoring.
• Coordinate purchasing requests and distribution of athletic supplies and equipment within approved budgets.
• Collaborate with Marketing to promote athletic programs and communicate schedules, changes and program information.
• Collect participant feedback, help evaluate seasonal programs and recommend improvements.
• Provide operational support at Sullivan Community Center and other District athletic program sites as assigned.
• Follow District policies, safety procedures and emergency response protocols; promptly report incidents and concerns.
• Work flexible part-time hours, including evenings and weekends, as required by league and event schedules.
• Perform other duties as assigned.

SAFETY AND RISK MANAGEMENT

• Maintain working knowledge of District and departmental safety rules.
• Attend required safety meetings and in-service trainings.
• Follow the Risk Management Manual, Emergency Response Plan, and OSHA compliance policies.
• Train and drill assigned staff on medical emergencies, evacuation, and disaster procedures.

PSYCHOLOGICAL CONSIDERATIONS

• Apply common sense and follow verbal, written, or diagrammed instructions.
• Solve problems involving several concrete variables.
• Maintain a high level of confidentiality.
• Demonstrate flexibility and sound judgment when responding to changing program and facility needs.

PHYSIOLOGICAL CONSIDERATIONS

• The physical demands described are representative of those required to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Regularly use hands, talk and hear; frequently stand, sit and walk; occasionally reach, bend, twist and kneel.
• Requires close, distance and peripheral vision, depth perception and ability to adjust focus.
• Lift and move objects up to 40 pounds, using assistance or equipment as appropriate.

ENVIRONMENTAL CONSIDERATIONS

• Work in office and recreation facility settings and at outdoor programs and events.
• May be exposed to noise, cleaning chemicals, communicable diseases and bloodborne pathogens.
• May work in extreme weather conditions, including heat, cold, wind and rain.

COGNITIVE CONSIDERATIONS

• Communicate effectively in English, verbally and in writing.
• Read, write, organize materials and maintain accurate records.
• Demonstrate time management, organization, safety awareness and judgment.
• Follow oral and written directions and respond appropriately to operational issues.

Note: This job description outlines primary responsibilities and may evolve based on organizational needs. It is not an exhaustive list of responsibilities, skills, duties, requirements or working conditions. Management reserves the right to review and revise the position as circumstances change.

Qualifications

Associate degree or higher in Parks and Recreation, Physical Education, Sports Management or a closely related field required, plus a minimum of two years of relevant athletics, recreation programming or sports administration experience. CPR/AED and First Aid certification required within 60 days of hire. Must successfully complete District-required pre-employment screening. Strong organization, customer service, communication, scheduling and program coordination skills required. Ability to work evenings and weekends based on program schedules.