Associate Project Manager, Distribution & Multi Channel, Shanghai

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Job Description

Key Responsibilities

• Support the day-to-day management and operational coordination of the Distribution & Multi-channel department; assist the department head in tracking key priorities, action plans, and critical deliverables to ensure effective execution.

• Serve as the department’s primary point of contact for external partners, coordinating communications, document exchange, meeting arrangements, and follow-up actions while maintaining professional and efficient working relationships.

• Organize internal and external meetings, including agenda coordination, preparation of meeting materials, participant communication, meeting minutes, and action-item tracking.

• Support the planning and execution of departmental events and related projects, including vendor coordination, venue and logistics arrangements, budget and payment-process follow-up, and compliance with company policies and requirements.

• Assist in preparing departmental reports, presentations, business updates, and other management materials; collect, organize, and analyze relevant information to support management decision-making.

• Coordinate with cross-functional teams and internal stakeholders to ensure timely communication and closure of project milestones, risks, issues, and action items.

• Support contract, procurement, expense reimbursement, vendor onboarding, and related administrative processes, working closely with Legal, Finance, Procurement, and other functions.

• Provide administrative support to the team, including meeting coordination, document preparation, information consolidation, and follow-up on related administrative activities.

• Perform other project support and operational coordination duties as required by the department.

Key Contacts

Internal

Distribution & Multi-channel department, business units, Legal, Finance, Procurement, Compliance, Administration, and other relevant support functions

External

External partners, vendors, meeting and event service providers, and other relevant third parties

Qualifications

Education

• Bachelor’s degree or above;">Bachelor’s degree or above;">undefined

Relevant Experience

2–4 years of experience in project coordination, department operations support, administration, or a related field;

Experience in the pharmaceutical, FMCG, supply chain, distribution, or multi-channel operations sector is preferred;

Experience in external partner or vendor coordination and in organizing meetings and events;

Demonstrated ability to manage multiple tasks and deliver on time.

Professional Knowledge and Skills

Strong project management, planning, organization, communication, coordination, and problem-solving skills

Detail-oriented and accountable, with a strong service mindset, discretion, and team spirit

Ability to independently organize meetings and events and effectively follow up on related action items

Proficiency in Microsoft Office applications, especially PowerPoint, Excel, Word, and Outlook

Ability to prioritize and manage multiple tasks in a fast-paced, cross-functional environment

Locations

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