Associate, Accounts Payable, AP SSC

Purpose and contribution of job:

To support and process Accounts Payable finance activities and controls to ensure accurate and timely payments are made in compliance with group company policies, controls, regulations and service level agreements.

Accountabilities:

• Process supplier invoices to make accurate and timely payments, meeting our contractual requirements

• Create and run reports in line with key performance indicators to enable the monitoring of service levels, practices and controls

• Check invoices and payments to ensure they comply with company policy, controls and regulations

• Reconcile supplier statements to identify and resolve queries with suppliers in a timely manner

• Run payments through SAP to ensure accurate and timely payment is generated to correct supplier with no returns

• Prepare monthly vendor reconciliation for key critical suppliers, other vendors on rotation basis to ensure liabilities are duly taken up

• Support monthly, quarterly, and annual closing activities

• Ensure payable related balance sheet accounts are reconciled and documented according to internal audit standards

• Prepare monthly reports and support payable/expense account analysis

• Support direct manager in year-end audits or other statutory reporting requirement, as required

• Ensure adherence to internal control, established accounting policy & procedures and best practice in Clarks

• Assist in the production of financial month end reporting and verification of balances to identify any discrepancies, errors in process and to assist in resolving the issues

• Ensure proper documentation records keeping and retention

• Any other ad-hoc projects and tasks as assigned 

Key Outputs/Results:

• Satisfy all stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls

• Clear accountability on book-keepings and all financial records/ reports

• Strong internal controls and processes

• Good internal audit results

• Minimum complaints from vendors and internal stakeholders 

Key Relationships:

Internal

• Head of Transactional Finance

• GSSC Finance Manager – Accounts Payable

• Group Finance

• Group Tax

• Group Audit

• APAC Credit Team

• Employee Users

External

• Consultants

• Banks & Financial Institutions

• Auditors

• Vendors

• Suppliers

Essential Knowledge:

• Good command in English and one other Asian language

• Experienced in a shared service environment for an international company

• Ability to work in a culturally diverse environment

• Proven record in supporting A/P operations in multiple locations

Technical Skills:

• SAP

• Microsoft Office Suites

• Advanced MS Excel

Successful Experience:

• Candidates with experience in a Finance Shared Services (FSS) environment will have an added advantage.

• Diploma in Accounting, Finance or equivalent

• Proven track record in meeting shared service centre’s key performance indicators and metrics

• Ability to follow processes and use judgement within defined procedures

• Ability to navigate within ambiguity environment with high learning agility

• Able to work long hours during month end closings, or equivalent.

• Highly organized and ability to work within tight timeframes.

Competencies:

• Highly organized and ability to work within tight timeframes

• Satisfied stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls

• Demonstrate good book-keepings and all financial records/ reports - Demonstrate strong knowledge in internal controls and processes.

• Customers focused.