Assistant Registrar

Job Description

Assistant Registrar – Advising Specialist
Reports To: Registrar

Status: Full-Time, Exempt, Salaried

About Lake Erie College

Lake Erie College, a small, co-educational, four-year, independent liberal arts college located in Painesville, OH, 30 miles east of Cleveland, invites applications for the full-time position of Assistant Registrar, Advising Specialist.

Position Summary

This Assistant Registrar position is responsible for providing comprehensive undergraduate academic monitoring and advising, serving as a Designated School Official, aiding in daily management of the Registrar’s Office activities and fostering the academic success of students at the college.

RESPONSIBILITIES:

• Advises incoming freshman and undeclared majors.
• Maintains student advising records and oversees student registration.
• Maintains the advising module in Jenzabar EX and J1 Web.
• Coordinates the placement and waiver process.
• Assists faculty with the advising process.
• Manages new student record creation, auditing, and maintaining current and former student records.
• Serves as an institutional Designated School Official (DSO).
• Helps maintain audit-ready student records, process program changes, and report status updates through SEVIS under federal deadlines.
• Counsels F-1 students on course loads, reduced credit authorizations, practical training (CPT/OPT), and maintaining legal status.
• Reviews international financial documents and issue initial, transfer, and extension form I-20.
• Serves as a resource for campus departments regarding international student rules and federal guidelines from the Department of Homeland Security.
• Collaborates with Registrar for degree audit and degree tree maintenance.
• Assists with the coordination and implementation of academic ceremonies in collaboration with other office (e.g., commencements and Honors Convocation).
• Assists with new student orientation.
• Completes PTD (progress towards degree) checks.
• Assists the Registrar with policy and procedure development and data requests.
• Serves as an information resource for students, faculty and staff regarding college policies and procedures relative to academic advising.
• Ensures the integrity of the institution’s academic records.
• Ensures compliance with college policies and FERPA.
• Performs general office duties as needed, including supply ordering.
• Performs other duties as assigned by the Provost and the Registrar.

Qualifications

Preferred Qualifications & Key Competencies

• Bachelor’s degree required; Master’s degree preferred.
• Experience in academic advising, teaching, counseling, student affairs, or a related student-support role.
• Experience working with high school and/or undergraduate students in an educational setting.
• Experience providing guidance on academic planning, degree requirements, student development, and educational or career decision-making.
•  Experience using student information systems; experience with Jenzabar is preferred.
•  Demonstrated experience collaborating with academic and co-curricular departments to support student success.
•  Experience advising international students and familiarity with international student immigration regulations and requirements.
• Knowledge of NCAA eligibility rules and regulations; experience working with student-athletes is preferred.
• Growth and “doer” mindset and institutional teamwork ethic.
• Creative, strategic, thoughtful, and has a sense of humor.