Assistant Manager for Maintenance

Under the direction of the Maintenance Manager, the Assistant Maintenance Manager performs a wide range of skilled maintenance duties while providing leadership and operational support to the maintenance team. This is a working supervisory position that spends the majority of its time performing hands-on maintenance alongside Maintenance Technicians while assisting with departmental coordination, preventive maintenance programs, and special projects.

The Assistant Maintenance Manager serves as the designated Manager on Duty during weekends and assumes increased supervisory responsibilities during the absence of the Maintenance Manager. In addition, this position coordinates preventive maintenance activities for key campus assets including roofing systems, solar equipment, emergency generators, and University vehicles, while supporting the use of the University's Computerized Maintenance Management System (CMMS) and Building Management System (BMS).

This position is expected to spend approximately 80% of its time performing hands-on maintenance duties and 20% on coordination, administrative, supervisory, and Manager-on-Duty responsibilities.

Qualifications

Essential Duties and Responsibilities:

Perform skilled maintenance and repair work involving plumbing, electrical, carpentry, painting, drywall, doors, windows, hardware, and general building maintenance.

1. Work alongside Maintenance Technicians in the completion of daily work orders, preventive maintenance activities, and campus improvement projects.

1. Troubleshoot and repair a variety of building, mechanical, electrical, plumbing, and related maintenance issues.
2. Conduct facility inspections and identify maintenance, safety, and operational concerns.
3. Assist in the implementation and execution of preventive maintenance programs for campus facilities and infrastructure.

Leadership and Department Support

1. Assist the Maintenance Manager in coordinating daily work assignments and responding to changing operational priorities.
2. Provide technical guidance, mentoring, and training to maintenance staff.
3. Assist in maintaining productive and efficient department operations.
4. Serve as Manager on Duty during weekends, responding to maintenance issues, coordinating staff activities, contractors, and making operational decisions as required.
5. Assume responsibility for maintenance operations during the absence of the Maintenance Manager, including prioritizing work, directing staff, and coordinating emergency response activities.

Preventive Maintenance Program Coordination

1. Coordinate and track scheduled roofing inspections, preventive maintenance, repairs, warranty requirements, and contractor services for campus roofing systems.
2. Coordinate maintenance and service activities for campus solar systems, including vendor scheduling, documentation, performance monitoring, and repair follow-up.
3. Manage the maintenance schedule for University-owned vehicles, including routine service, inspections, repairs, registrations, and maintenance records.
4. Coordinate generator testing, preventative maintenance, repairs, and emergency service calls to ensure the reliable operation of backup power systems.
5. Maintain service records, inspection reports, warranties, certifications, and contractor documentation associated with assigned maintenance programs.
6. Identify recurring equipment issues, deferred maintenance concerns, and potential capital replacement needs and communicate recommendations to the Maintenance Manager.

Building Systems & Technology

1. Utilize the University's Computerized Maintenance Management System (CMMS) to manage work orders, document completed work, track preventive maintenance activities, and maintain accurate asset records.
2. Ensure maintenance staff properly utilize the CMMS and complete required work order documentation.
3. Monitor and utilize the Building Management System (BMS) to review alarms, monitor building performance, troubleshoot issues, and assist in scheduling and programming building systems.
4. Respond to BMS-generated alarms and coordinate corrective actions with maintenance personnel and service providers.
5. Assist with basic building automation troubleshooting and coordinate with controls contractors and vendors as necessary.
6. Maintain accurate electronic records, maintenance histories, inspection reports, and compliance documentation.

Procurement, Equipment & Contractor Coordination

1. Monitor inventory levels and assist in maintaining adequate stock of maintenance supplies and repair parts.
2. Coordinate vendor and contractor activities and verify work quality, safety compliance, and completion of assigned tasks.
3. Oversee the maintenance and safe operation of departmental tools, vehicles, equipment, and shop facilities.

Safety and Compliance

1. Ensure compliance with University policies and applicable local, state, and federal regulations.
2. Promote safe work practices and proper use of personal protective equipment.
3. Assist in maintaining departmental safety records, inspections, permits, and required documentation.
4. Participate in campus emergency response activities, utility outage response, severe weather events, and other urgent operational situations.

Other Duties:

Support campus sustainability, energy conservation, and facility improvement initiatives.

1. Perform all duties of a Maintenance Technician when operational needs require.
2. Perform other related duties and special projects as assigned.

Preferred Knowledge, Skills & Abilities:

• Strong working knowledge of building maintenance practices and multiple trade disciplines.
• Experience with plumbing, electrical, carpentry, painting, and general facility maintenance.
• Ability to lead work activities and provide guidance to maintenance technicians.
• Experience utilizing a Computerized Maintenance Management System (CMMS).
• Experience utilizing a Building Management System (BMS) or Building Automation System (BAS).
• Ability to interpret system alarms, maintenance data, and service documentation.
• Strong computer skills, including Microsoft Office, email, web-based software, CMMS, and BMS platforms.
• Ability to coordinate multiple projects, vendors, service schedules, and preventive maintenance programs simultaneously.
• Strong customer service, communication, and organizational skills.
• Ability to respond effectively to emergencies and make sound operational decisions.

Required Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• High school diploma, General Educational Development (GED) required; certification or some college preferred
•  5-10 years of progressive experience in facility, maintenance, and equipment operation
• Ability to define problems, collect data, establish facts, and draw valid conclusions 
• Must have knowledge of floor plan designs and familiarity with operation of Building Management Systems

• Current driver’s license and satisfactory driving record required and must be maintained
• Must be available to work evenings or weekends as required for special events and activities, and/or in case of emergencies.

Additional Position Information:

• Open until filled
• Must be willing to consent to a background check

About the University

Dominican University of California is committed to academic excellence, social justice, and community engagement. The University values diversity, equity, and inclusion and encourages applications from candidates who share these commitments.

Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.

Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.

Dominican University of California participates in E-Verify, an online system used to verify the employment eligibility of all new hires in accordance with federal law.