Assistant - Administrative (60912)

In accordance with RNP's Mission Statement, Philosophy of Client Care and Code of Ethics as stated in the Personnel Policies and under the supervision of the Clinical Coordinator, gives information to callers and assists operations with clerical work by performing the following duties.

CORE FUNCTIONS 

Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.

Accurately prepare and distribute daily census.

Prepares outgoing mail and correspondence, including e-mail and faxes, filing photocopying, collating, and upkeep of office supplies on a daily basis.

Update promotional materials upon one week of change notice.

Schedules intakes and notifies probation of client’s attendance after intake.

Maintain adequate supply of promotional materials (brochures, bookmark, etc.).

Serves as backup for equipment maintenance

Assumes all other appropriate duties as deemed necessary by the supervisor

The above duties may change or shift based on department needs 

CORE COMPETENCIES

High school diploma or general education degree (GED); or one year's related experience and/or training; or equivalent combination of education and experience.

Ability to read and comprehend instructions, short correspondence, and memos.  Ability to write correspondence. Ability to carry out written or oral instructions. Considerable knowledge of federal and state laws and regulations regarding client confidentiality.  Ability to establish and maintain cooperative professional relationships.  Excellent communication skills. Ability to project a professional image.

CERTIFICATES, LICENSES

Incumbents may be required to secure professional certification and/or license.  ValidConnecticut driver's license may be required.