ADMISSIONS OFFICER

Responsibilities 

• Serve as a welcoming and knowledgeable point of contact for prospective families, responding to inquiries and developing relationships throughout the admissions process. 

• Conduct campus tours and coordinate personalized visits that highlight Maclay's programs, culture, and student experience. 

• Proactively follow up with prospective families to maintain engagement, answer questions, and support progress toward enrollment. 

• Coordinate applicant interviews, student visits, assessments, and other admissions activities in collaboration with school personnel. 

• Maintain accurate applicant records and communications within the School's admissions management system, tracking application progress and following up on outstanding materials. 

• Support the Director of Admissions in implementing recruitment and outreach initiatives to expand awareness of Maclay and generate prospective-family interest. 

• Plan and coordinate admissions events, including open houses, campus previews, and other recruitment experiences. 

• Represent Maclay at school fairs, community events, and other outreach opportunities. 

• Assist with admissions communications, enrollment reporting, and the preparation of applicant materials for review. 

• Collaborate with faculty, staff, students, and current families to create meaningful opportunities for prospective families to experience the Maclay community. 

• Partner with the Advancement Office to support parent engagement, community-building initiatives, and events that strengthen relationships with prospective, new, and current Maclay families. 

• Contribute ideas and identify opportunities to strengthen admissions processes, family engagement, and recruitment efforts. 

• Support other School priorities and initiatives as needed. 

Qualifications

Qualifications 

• Bachelor's degree required. 

• Experience in admissions, education, recruitment, customer relations, sales, hospitality, or another relationship-focused field strongly preferred. 

• Strong written and verbal communication skills, with confidence interacting with individuals and groups. 

• Excellent organizational skills, attention to detail, and the ability to manage multiple responsibilities and deadlines. 

• Excellent proficiency with technology, including Microsoft Office applications, database and CRM systems; experience with Veracross preferred. 

• Familiarity with AI tools and an eagerness to use them to improve efficiency, communication, organization, and daily workflows. 

• Ability to maintain accurate records, manage confidential information, and communicate professionally with families and colleagues. 

• Willingness to participate in occasional evening and weekend events and off-campus recruitment activities. 

The Successful Candidate Will Be 

• A natural relationship-builder who enjoys meeting new people, connecting with families, and making others feel welcome. 

• Highly organized and dependable, with strong follow-through and an ability to manage the details without losing sight of the larger goal. 

• Industrious and self-directed, someone who sees what needs to be done, takes initiative, and follows through. 

• Adaptable and comfortable working in a fast-paced environment where priorities may shift and new opportunities arise. 

• Socially aware and collaborative, able to read a room, build trust, and work effectively with a wide range of personalities. 

• A positive and engaged member of the school community who enjoys working as part of a team and contributing wherever needed. 

• Someone who believes in Maclay's mission and can speak about the school with genuine enthusiasm and confidence.