Administrative Support

PGS Worldwide is seeking aFacilities Administrative & Space Planning Coordinator inOwego, NY for a one-year onsite contract-to-hire role supporting a leading aerospace & defense company. This position provides administrative and space planning support to the Facilities organization, including maintaining space and occupancy data, supporting workplace activities, and assisting with day-to-day Facilities operations.

Required Skills

• Experience gathering, maintaining, tracking, and verifying space, occupancy, employee, and facilities-related data.
• Ability to perform daily field checks across a large campus, including walking throughout a 1.6-million-square-foot facility.
• Ability to maintain space planning records, floor plans, seating assignments, and related databases.
• Strong organizational and data-tracking skills.
• Ability to compile and analyze data and prepare reports, spreadsheets, presentations, timelines, tables, and other materials.
• Ability to coordinate and track space requests, moves, changes, and other workplace activities.
• Strong communication skills with the ability to provide information and guidance regarding Facilities processes, procedures, space assignments, and related services.

What You’ll Do

• Provide administrative and space planning support to the Facilities organization.
• Gather, maintain, track, and verify facilities and occupancy data from multiple sources.
• Perform daily field checks throughout the campus.
• Update space planning records, floor plans, seating assignments, and databases.
• Compile and analyze data to support Facilities planning and decision-making.
• Coordinate space requests, moves, changes, and other workplace activities.
• Manage calendars and schedules, including meetings, appointments, site visits, and team activities.
• Support Facilities projects, meetings, communications, and daily operations.
• Coordinate business travel and prepare and process expense reports.
• Assist with process improvements to enhance workflow, data accuracy, and efficiency.
• Provide information and guidance to employees and internal partners regarding Facilities services and procedures.

Work Schedule / Shift

4/10 schedule – 1st shift, onsite

Job ID: 22745

Military veterans and transitioning military members are encouraged to apply to all PGS Worldwide positions. All of our jobs are military-friendly, and we work with leaders in Aerospace who rely on your military expertise to support mission-critical programs nationwide. As a Veteran Founded company, we know that the military has given you the skills and training you need to succeed in positions like this, and we want to support your success in the civilian sector however we can. We thank you for your service and humbly offer our own in return by helping you take your career to the next level.