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Administrative Services Specialist
Career Connections, Inc
- 🇬🇷 Greece | 🇺🇸 United States
- On-site
- 13 hours ago
- Excel
- Power BI
- PowerPoint
- Microsoft Word
- Microsoft Power BI
13 hours ago
- Position Title: Administrative Support Specialist (Temporary)
- Assignment Type: Temporary Assignment through March 31, 2027, with the possibility of extension
- Pay: $16 per hour
- Schedule: Approximately 20 hours per week
- Work Schedule: Flexible; days and hours negotiable
A department at Ohio University is seeking a qualified office assistant for their office through March 2027.
This opportunity is ideal for an individual who enjoys balancing customer service, office administration, spreadsheet development, reporting, and event support in a collaborative academic environment.
What You'll Be Doing
Front Office & Visitor Support
- Serve as the primary point of contact for students, faculty, staff, and visitors.
- Greet guests and provide a welcoming, professional office presence.
- Answer general inquiries and direct individuals to appropriate resources.
- Distribute approved informational materials, forms, flyers, and brochures.
- Maintain a clean, organized, and professional reception area.
- Assist with routine office tasks while remaining available to support visitors and departmental needs.
- Create, maintain, and organize Excel spreadsheets for departmental projects and operational activities.
- Accurately enter, update, and verify data in spreadsheets and tracking systems.
- Develop tools for inventory tracking, scheduling, project management, and resource organization.
- Utilize Excel features including formulas, sorting, filtering, tables, and data organization functions.
- Review data for accuracy, completeness, and consistency.
- Create charts, graphs, and basic data visualizations using Excel and Power BI.
- Compile and organize information for reports, presentations, and departmental initiatives.
- Maintain organized electronic filing systems and tracking documents.
- Create and format professional documents, templates, forms, and informational materials.
- Develop and edit PowerPoint presentations for meetings and events.
- Assist with scanning, copying, printing, filing, and document organization.
- Prepare packets, folders, labels, handouts, name tags, and meeting materials.
- Organize office supplies and communicate replenishment needs.
- Assist with maintaining bulletin boards, displays, and shared departmental resources.
- Support faculty and staff with administrative projects and special assignments.
- Assist with preparation and coordination of departmental events, meetings, and student activities.
- Create event materials, signage, participant packets, and information displays.
- Support event setup, registration, guest greeting, and event breakdown.
- Assist with recruitment and engagement initiatives by preparing promotional and informational materials.
- Help maintain publicly available program and department information.
- Approximately 20 hours per week
- Flexible schedule, during standard business hours
- Temporary assignment anticipated to continue through March 31, 2027
- Potential for extension based on departmental needs
- Ohio University closes for their Winter Break Closure (WBC) from December 25 through January 1, and there will be no scheduled hours during that time period.
- $16 per hour
While employed through our staffing agency, eligible employees may have access to once certain hour requirements are met:
- Holiday Pay
- Longevity Bonus
Required Qualifications
- Proficiency with Microsoft Word, Excel, and PowerPoint.
- Working knowledge of Microsoft Power BI.
- Experience creating and maintaining spreadsheets independently.
- Strong data entry skills with exceptional attention to detail.
- Ability to use Excel formulas, sorting, filtering, tables, and reporting functions.
- Strong organization, time management, and problem-solving abilities.
- Experience creating advanced Excel workbooks, reports, dashboards, or tracking systems.
- Previous administrative, office support, or project coordination experience.
- Experience preparing professional presentations and reports.
- Experience supporting multiple projects simultaneously in a fast-paced environment.
- Prior experience in a university, nonprofit, or professional office setting is a plus.
This is a temporary staffing assignment offered through a staffing and recruiting agency on behalf of our client.
Administrative Services Specialist · Career Connections, Inc