Administrative Receptionist

Key Responsibilities

• Greet visitors, verify identification, issue badges/PPE, and follow all visitor management procedures. "Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges...”

• Answer and route incoming calls; respond to general inquiries with professionalism and confidentiality. "Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality...”

• Coordinate meeting logistics, including room setup, materials, and scheduling.

• Arrange travel and lodging through the company's travel agent when requested.

• Support company activities and events as assigned.

• Maintain office and cleaning supply inventory; place orders to keep stock at optimal levels.

• Work with vendors for office services and maintenance needs.

• Uphold company values and follow all policies, procedures, and safety requirements.

Minimum Qualifications

• High school diploma or equivalent

• 2+ years of receptionist experience in a professional office

• Strong confidentiality, customer service, and communication skills

• Experience with office equipment, administrative tasks, and Microsoft Office (Outlook, Excel, Word, PowerPoint)

• Ability to build positive relationships with internal and external contacts

• Less than 5% travel required

Preferred Qualifications

• Associate degree in a related field

• 3+ years of administrative experience in a high‐volume manufacturing environment

• Experience in a global, engineering‐focused organization

• Familiarity with visitor management systems