Administrative Manager - Quincy, IL

Job Description

• Serve as a trusted administrative partner to plant leadership, anticipating needs, coordinating priorities, and supporting operational planning.
• Track key decisions, commitments, and follow-up actions from plant meetings to promote timely execution and accountability.
• Establish standardized administrative procedures, monitor effectiveness, and implement improvements that strengthen consistency, efficiency, and compliance across the plant.
• Compile, analyze, and distribute reports related to key operational metrics to support informed decision-making and performance monitoring.
• Serve as an administrative resource for colleagues inquiries related to policies, benefits, attendance, and other general administrative matters.
• Partner with Talent Acquisition and plant leadership to coordinate recruitment activities, including interview scheduling, and interview participation as needed.
• Oversee and coordinate the onboarding process to ensure new colleagues complete required documentation, receive necessary resources, and are prepared for a successful transition into the organization.
• Establish and maintain a consistent cadence for plant communication and informational meetings, coordinating schedules, agendas, materials, and follow-up actions.
• Develop, maintain, and monitor administrative processes, including layered audits related to recognition, qualifications, and other applicable programs, ensuring timely completion.
• Oversee the procurement, organization, and inventory of office supplies, project materials, uniforms, and other resources to support plant operations.
• Maintain effective document control processes, and record retention practices to ensure information is accurate, accessible, and properly maintained.
• Provide high-level administrative support to plant leadership and operations management, including document preparation, project tracking, meeting support, and other administrative activities.
• Identify opportunities to streamline administrative processes, improve reporting accuracy, strengthen communication, and enhance overall plant and organizational effectiveness.

• High school diploma or equivalent required; degree in business administration, office management, or related field is preferred.
• Strong organizations skills; attention to detail and high level of accuracy. 
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.) and basic office equipment.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Ability to work independently as well as in a team setting.
• Efficient in prioritizing tasks and meeting deadlines.
• Strong documentation skills and ability to maintain strict confidentiality in all aspects of the role.
• Must be reliable, ethical, and professional.
• Expected to actively support and participate in the plant’s safety and environmental programs.

• : $65,700.00 - $120,000.00