Administrative Coordinator

POSITION: ADMINISTRATIVE COORDINATOR

THIS IS A QATAR BASED ROLE.

**FOR IMMEDIATE HIRING**

IN THIS ROLE YOU WILL:

• Manage general & and administrative budget, ensure accurate, timely reporting and price negotiations with office vendors, service providers, and office lease.
• Manage and record all of the company assets provided by the company such as (mobile, laptops, and office equipment). Organizing the office layout & ordering stationery & and equipment & maintaining the office condition and arranging necessary repairs
• Manage office admin duties including maintenance, mailing, supplies, equipment, bills, errands and shopping.
• Organize and plan in-house or off-site activities, like meetings, celebrations & conferences.
• Organize and plan in-house or off-site activities, like meetings, celebrations & conferences.
• Manage reports & preparing the weekly reports & upcoming meetings SMT and other documents human resources actions by completing forms, reports, logs, and records.
• Manage and arrange meetings for SMT, and other team members and manage the calendar meetings.
• Manage, develop and maintain the confidential company files database.
• Manage the registration for the company profile to be sent out to the procurement department for vendor & supplier purposes.
• Manage administrative duties to support preparing RFP tenders and other admin technical elements.
• Assist data entry for petty cash & L&D courses, and all expenses of the company by recording entry, verifying documentation; distributing checks such as: cheques, vendor payments, office-related payments, preparing invoices other ad-hoc support to the Finance & Operations Managers as required.
• Assist HR & Operations Managers to complete onboarding & offboarding checklist documents filing and other paper-works and to maintain company records
• Assist in data entry to maintain human resources records by recording and tracking annual vacation, sick leave, new hires, booking airfares, hotels, transfers, office claim reimbursement, and arranging schedules for meetings, interviews, and follow-up.
• Assist with scanning, updating site copiers, and printer machines, and backing up files and other admin duties.
• Support the Chief Operating Director and participates in related accounts and departmental projects.
• Assist HR & Operations Managers in preparing HR letters and any other requests.
• Assist in recording the L&D progress developments of each employee and answer queries

WHAT WE ARE LOOKING FOR:

• Detail-oriented individual with the ability to handle simultaneous tasks with composure and accuracy, while prospering in a dynamic & and fast-paced environment.
• Excellent written skills and format knowledge.
• A willingness to develop own skills and proactivity in self-improvement through learning and development.
• Proven admin or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills
• Proficient in MS Office & other software.

TO SUCCESSFULLY APPLY FOR THIS ROLE, YOU WILL:

• Hold a bachelor’s degree, preferably in Administration.
• Have at least 3-5 years of Communications, Public Relations, or Administration experience either in-house or with an agency, preferably in the Gulf region. Preferably under family sponsorship and can join immediately.

WHAT WE CAN OFFER YOU

At BLJ Worldwide, we pride ourselves on offering a friendly environment in which our talent is nurtured to grow. You will be working with some of Qatar’s leading communications professionals and will have the opportunity to establish and develop your career in international PR and digital communications. We also offer a competitive compensation package and creative learning and development opportunities, as well as access to a wealth of knowledge and information tools to get you started.

If this sounds like you, please get in touch now! https://bljworldwide.bamboohr.com/careers/83