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Administrative Associate II
Mindlance
- 🇺🇸 United States
- On-site
- 10 hours ago
10 hours ago
| Duties: | Provides professional administrative support for a department. Functions include: typing, verification of accuracy, copying, faxing, updating records, filing, ordering supplies, preparing travel arrangements, coordinating special projects, creating complex spreadsheets, and handling routine internal/external inquiries. May assist with ID administration requests, mail, monitoring staffing requisitions, or generating reports for statistical analysis and workload management. 40% Types, edits, formats, reviews, and updates various forms, correspondence, and documents. Prepares departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos. 25% Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules, action item updates, and meeting minutes. 20% Performs administrative functions such as maintaining coverage of phones, handling mail, ordering supplies, and making travel arrangements. 10% Maintains follow up information. Coordinates with maintenance and housekeeping as necessary. Ensures adequate supplies are on hand at all times. 5% Ensures that matters requiring attention in the absence of management are handled or referred to the appropriate person. null |
| Skills: | Required Skills and Abilities: Strong verbal and written communication, organizational, and interpersonal skills. Ability to work independently. Required Software and Tools: Microsoft Office. Preferred Software and Tools: Proficient Access knowledge. Work Environment: Typical office environment. Work may require transporting or moving materials. null |
| Education: | Required Education: Associate's Degree or Two years of job related work experience or a combination of education and experience equal to 2 years. Required Work Experience: 3 years administrative support experience. Preferred Education: Bachelor's Degree Preferred Work Experience: 2 year of industry-specific work experience. null |
Administrative Associate II · Mindlance