Administrative Associate

Job Summary

The Administrative Associate will support daily business operations by creating and processing invoices, managing inventory, and performing a variety of administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a team-oriented office environment.

Essential Job Functions & Responsibilities

• Create, review, and process invoices accurately and in a timely manner
• Assist with inventory management and tracking
• Perform basic administrative duties under immediate supervision, following established procedures
• Prepare documents, reports, and spreadsheets to support the business unit
• Maintain files, records, and calendars as needed
• Utilize Microsoft Outlook, Excel, Word, and PowerPoint, as well as other internal systems
• Answer customer inquiries and direct questions appropriately
• Communicate effectively with coworkers, customers, and leadership
• Support team productivity by assisting with assignments as needed
• Demonstrate initiative and problem-solving skills in handling routine and non-routine tasks

Basic Qualifications

• High school diploma or GED required
• Minimum of one (1) year of administrative work experience
• Demonstrated proficiency with Microsoft Office products
• Strong organizational, analytical, and problem-solving skills
• Ability to communicate effectively, both verbally and in writing
• Ability to work onsite in an office setting, Monday–Friday, 8:00 AM–5:00 PM

About Integrated Talent Strategies (ITS)

Integrated Talent Strategies (ITS) is an international recruiting and staffing firm specializing in Engineering, Technical, and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS remains a strategic partner for job seekers and employers alike.

Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services—and the flexibility to adapt to the evolving needs of our clients—has allowed us to maintain a strong reputation for several decades.

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