Administrative Assistant (USA)

Administrative Assistant I (USA)

Location: Newark, DE

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $44.60 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

ThisAdministrative Assistant role supports senior managers within a large industrial organization, providing comprehensive administrative, scheduling, financial, and operational support while upholding the highest standards of confidentiality and professionalism.

Key Responsibilities

• Work safely and promote safety within the organization.
• Schedule and attend monthly sequential safety meetings.
• Assist in building safety requirements; promote and enforce good housekeeping.
• Manage calendars; schedule appointments; and organize meetings and events for the group.
• Manage office supplies, mail, phone coverage, and other general administrative duties.
• Arrange travel, including booking international and domestic flights, hotels, rental cars, etc.
• Review expense reports and VISA purchasing card activity for accuracy and policy adherence.
• Process purchase orders, requisitions, and ACEs online; set up vendors in Oracle.
• Arrange passports and international visas for the group.
• Coordinate office space, moves, and relocations.
• Maintain a professional appearance and attitude.
• Maintain office files and records, as well as personnel files.
• Prepare agendas and coordinate travel arrangements for visitors.
• Always maintain strict confidentiality.
• Review email and proactively handle routine correspondence.
• Professionally interact with business contacts both inside and outside the company.
• Process confidential personnel paperwork, including employee requisitions, pay increase forms, relocation, and termination paperwork, with a high degree of professionalism and confidentiality.
• Prepare monthly expense reports.
• Assist with the budget process; review and analyze monthly expenses.
• Track monthly expenses in Vista Plus and the Oracle GL database.
• Demonstrate knowledge of the company's purchasing and accounting systems.
• Drive projects through to completion.
• Demonstrate knowledge of the organization, policies, procedures, and personnel in order to operate with a great deal of latitude for independent judgment on routine issues.

Required Skills

• Strong communication and interpersonal skills; ability to interface with customers at the executive level.
• Ability to type a minimum of 60 WPM and take shorthand.
• Strong written and oral communication skills.
• Strong attention to detail and accuracy.
• Demonstrates tact and integrity when contacting internal and external customers.
• Ability to prioritize work effectively and efficiently manage workload.
• Ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Theoretical and practical business knowledge.
• Ability to function in a team environment.
• Proficiency in office automation tools; Microsoft Office/Google Suite required, including Word, Excel, PowerPoint, and Outlook.
• Thorough knowledge of Oracle, including Purchasing and Vista Plus.

Education Requirements

• High school diploma or equivalent required.
• Bachelor's degree (preferred).

Required Experience

• 2–5 years of experience in administrative positions supporting senior managers.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a global leader in theindustrial gases and manufacturing sector, operating in more than 70 countries with over 66,500 employees representing 160 nationalities. Founded in 1902 and now more than 120 years old, the organization supplies gases, technologies, and services across manufacturing, energy, healthcare, electronics, and food industries, and is at the forefront of the clean energy transition, particularly in green and low-carbon hydrogen. Teams here span chemical engineers, industrial gas technicians, research scientists, and energy transition specialists who collaborate across a structured, safety-first, globally scaled environment.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-16814

Industry: Administrative & Support