Administrative Assistant to Practice Manager – Surgical Office

Job Title: Administrative Assistant to Practice Manager – Surgical Office

Location: Center City, Philadelphia

Schedule: Monday–Thursday, 8:00 AM–6:00 PM (In-Office)

Key Responsibilities:

• Provide comprehensive administrative support to the Practice Manager, including managing correspondence, scheduling appointments, and organizing meetings.
• Conduct background research and present findings to assist in decision-making processes.
• Oversee and maintain office systems, including data management and filing.
• Handle incoming communications—calls, emails, and mail—efficiently, directing them appropriately.
• Assist Practice manager with organization and documentation of projects
• Coordinate travel arrangements, prepare expense reports, and manage office supplies inventory.
• Assist in planning and organizing events, meetings, and conferences as needed.

Qualifications:

• Proven experience as an administrative assistant, personal assistant, or in a similar role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong research abilities, demonstrating initiative and problem-solving skills.
• Excellent verbal and written communication skills.
• High level of discretion and confidentiality, especially concerning sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Comfortable working in a surgical office setting and interacting with patients.
• Ability to work independently and collaboratively within a team.

Preferred Qualifications:

• Experience in a medical or healthcare administrative setting.
• Knowledge of medical terminology and electronic medical records (EMR) systems.