Administrative Assistant - Part Time

Administrative Assistant - Part Time

Biology

JOB SUMMARY:

The Administrative Assistant will handle procurement for largest department in the College of Arts and Sciences. Responsible for all ordering and balancing of the departmental budget. This is a part time, 25 hours a week position.

Pre-employment assessments on Microsoft Word and Excel will be conducted. Our union positions have excellent benefits including tuition remission for the employee, spouse and dependent children.

SALARY INFORMATION:

In compliance with New York’s Pay Transparency Act, the annual base salary for this union position is $32,214. For a list of benefits provided to employees, please click here.

REPORTS TO:Department Chair

RESPONSIBILITIES & DUTIES:

1. The pricing, ordering, and receiving of all supplies, equipment and other purchases for the Biology department. Includes receiving and distributing live animals such as mice and insects, and hazardous chemicals, as well as personal dealings with outside vendors and other departments.

2. Maintenance and updating of all purchasing records.

3. Monitor expenditures and budgets. Provide the Chair with detailed, itemized monthly reports on budget-line specific expenditures.

4. Upon notification, calling and coordinating all services and repair calls and the processing of service contracts.

5. Maintaining updated, detailed lists of all departmental equipment.

6. Coordinating travel, lodging, and entertainment arrangements for the new faculty candidates and guest speakers.

7. Perform other job-related duties as assigned.

REQUIREMENTS: (Knowledge, skills and abilities)

1. Very good computer skills. The use of Adelphi administrative systems (e.g. eProcurement), Google Drive, Google Documents, Google Spreadsheets, Microsoft Word, and Microsoft Excel. Must pass Excel test given by Human Resources.

2. Ability to prioritize workload according to volume, urgency, etc.

3. Good organization skills and attention to detail.

4. Good interpersonal skills.

5. Ability to handle multiple tasks effectively and accurately.

6. Ability to be discrete and maintain high confidentiality on a wide range of issues.

7. Good verbal and writing skills.

8. Knowledge of University policies and procedures.

9. Ability to work with students and colleagues in a diverse environment.

PHYSICAL REQUIREMENTS:

1. Ability to sit at a desk for long periods of time.

2. Ability to work on a computer for long periods of time.

3. Ability to open drawers and file paperwork.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

1. Bachelor’s degree is strongly preferred.

2. Minimum of two years of administrative/clerical experience is required.

HOURS:

1. Monday – Friday, 10am to 3pm, in office.

ABOUT ADELPHI:

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational university, serving more than 7,250 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 79 undergraduate programs, more than 84 master’s degree and doctoral programs, and 63 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 119,000 graduates across the country, a growing enrollment of students from 43 states and 72 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.