Administrative Assistant (On-site)

We are seeking an organized, detail-oriented Administrative Assistant for our client to provide administrative and clerical support to the Deputy and Assistant Deputy. The ideal candidate will have strong communication skills, intermediate Excel experience, and the ability to manage multiple priorities in a fast-paced office.

• Answer, screen, and direct incoming calls; take accurate messages and follow up to ensure timely responses.
• Handle information requests and refer inquiries to appropriate staff.
• Prepare correspondence, business communications, and industry emails.
• Receive visitors, arrange conference calls, and schedule meetings.
• Maintain reports, records, tracking logs, and completed forms.
• Take accurate meeting notes and distribute information as needed.
• Open, time stamp, sort, log, and distribute incoming mail; coordinate outgoing mail.
• Track and manage reporting projects without daily oversight.
• Perform additional administrative tasks as assigned.

Qualifications:

• High school diploma or equivalent.
• At least one year of administrative support experience.
• At least one year of experience using intermediate Microsoft Excel skills, including pivot tables and formulas to compare spreadsheets, plus experience with mail merge.
• Proficiency with Microsoft 365 applications.
• Knowledge of office administration and business communications.
• Strong grammar, punctuation, and spelling skills.
• Ability to organize and prioritize tasks, maintain accuracy, and work independently and as part of a team.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: One State Street Plaza, New York, NY 10004

Duration: approximately 2 years
Apply by deadline: 10/28/2026
Shift Days/Times: M-F 37.5 hours per week, TBD

Pay Range: $20.00 - $22.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.