Administrative Assistant (On-site)

HEPCO is seeking an experienced Administrative Assistant to support a Legislative Affairs team within an Executive Bureau. The selected candidate will provide administrative support to executive staff while working independently and handling confidential information in a fast-paced environment.

• Answer telephone calls, greet visitors, and respond to inquiries professionally.
• Track correspondence and follow up to ensure complete responses are received by established deadlines.
• Review incoming correspondence and reports, determine their significance, and route them to appropriate staff.
• Research complex inquiries and gather information to support staff responses.
• Coordinate correspondence involving the Governor, Superintendent, and legislators at the direction of the Special Assistant.
• Draft confidential and sensitive correspondence for staff review and signature.
• Assist with organizing legislative bills and bill position letters.
• Prepare charts, graphs, spreadsheets, statistical reports, and narrative materials for executive staff.
• Maintain electronic and hard-copy correspondence files.
• Schedule meetings, manage executive calendars, arrange travel and hotel accommodations, and process reimbursements through the Statewide Financial System (SFS).
• Coordinate conference calls and assemble meeting materials.
• Prepare and submit NYS Project Sunlight reports and complete appropriate NOA forms.
• Carry out directives from the Special Assistant and perform other duties as assigned.
• Work additional or non-standard hours during the legislative session as needed.

Required Qualifications:

• Bachelor’s degree.
• At least three years of administrative support experience in an office setting using Microsoft Outlook, Word, and Excel.
• At least one year of experience using the Legislative Retrieval System (LRS) to track legislative bills.
• At least three years of experience using an executive correspondence system.
• Strong attention to detail and organizational skills.
• Ability to multitask and work independently.
• Ability to maintain confidentiality and handle sensitive information.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: One State Street, New York, NY 10004

Duration: approximately 2 years
Apply by deadline: 10/13/2026
Shift Days/Times: M-F 37.5 hrs per week, 9-5

Pay Range: $20.00 - $25.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.