Administrative Assistant (On-site)

We are seeking a detail-oriented and dependable Administrative Assistant for our client to provide administrative and clerical support. The successful candidate will be comfortable managing multiple assignments in a fast-paced, high-volume office environment.

• Prepare reports, respond to information requests, and draft correspondence.
• Receive visitors, arrange conference calls, and schedule meetings.
• Screen incoming correspondence, route it to appropriate staff, and follow up to ensure timely responses.
• Format documents and spreadsheets using Microsoft Word and Excel.
• Maintain tracking systems, electronic databases, and paper and electronic files.
• Enter data into databases and extract information for reports.
• Process mail and handle faxing, scanning, photocopying, emailing, and document uploads.
• Assist staff with troubleshooting administrative and technology issues.
• Take notes and provide general administrative support.
• Complete additional assignments as needed.

Minimum Qualifications:

• High school diploma or equivalent.
• Five years of experience working for the state department of health.
• Excellent working knowledge of Microsoft Office, particularly Word and Excel.
• Ability to enter data into and extract data from electronic databases.
• Strong organizational skills, including the ability to compile information into reports.
• Ability to work independently and collaboratively with individuals with different personalities.
• Ability to manage multiple assignments and shifting priorities.
• Knowledge of office administration and business communications.
• Strong grammar, punctuation, spelling, and note-taking skills.

Preferred Qualifications:

• Certification in Microsoft Office products.
• Knowledge of and experience with computer information systems and computer programming.
• Bachelor’s degree.
• Familiarity with the Health Commerce System and Statewide Financial System.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: 875 Central Ave, Albany, NY 12206

Duration: approximately 2 years
Apply by deadline: 10/21/2026
Shift Days/Times: M-F: 8am - 5pm

Pay Range: $20.00 - $25.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.