Administrative Assistant / Office Manager with Light Bookkeeping

Responsibilities:

Administrative Support:

• Answer and direct phone calls, emails, and other communications professionally.
• Schedule and manage appointments, meetings, and events.
• Organize and maintain office files, both digital and physical.
• Assist in managing daily office operations, ensuring all tasks are completed efficiently.
• Prepare and process customer estimates, invoices, and other documentation as needed.

Office Management:

• Oversee office supplies and equipment inventory, placing orders as necessary.
• Manage office maintenance, ensuring the workspace is clean and organized.
• Serve as the first point of contact for clients and visitors, providing excellent customer service.

Light Bookkeeping Duties:

• Assist in maintaining financial records, including accounts payable/receivable.
• Track and record business expenses, ensuring accuracy and completeness.
• Prepare bank deposits, reconcile accounts, and assist with payroll processing.
• Work with the accounting team to prepare financial reports and ensure compliance.

Additional Duties:

• Assist with any ad-hoc tasks and support other departments as needed.
• Coordinate with vendors and suppliers to ensure timely delivery of materials.

Requirements:

• Experience: Proven experience as an administrative assistant, office manager, or similar role, with a strong background in office management and light bookkeeping.
• Skills:
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) and basic accounting software (QuickBooks, Xero, etc.).
• Basic knowledge of bookkeeping principles and practices.
• Excellent written and verbal communication skills.
• Attention to Detail: High level of accuracy and attention to detail when handling financial documents and office operations.
• Problem-Solving: Ability to handle administrative challenges and problem-solve in a fast-paced environment.
• Reliability: Strong work ethic and ability to work independently.
• Education: High school diploma or equivalent; a degree or certification in business administration or accounting is a plus.

What We Offer:

• Competitive salary based on experience.
• Opportunities for growth and advancement within the company.
• A supportive, team-oriented work environment.
• Flexible work schedule (if applicable).