Administrative Assistant (Level III)

Job Title: Senior Administrative Assistant
Location: New York, NY
Duration: 12-month contract
Pay Rate: $40.74/hr (W2)
Work Mode: Onsite, 5 days/week

Overview:
Seeking a high-level administrative professional with 10+ years of experience supporting senior management in a fast-paced trading floor environment. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities under pressure.

Key Responsibilities:

• Provide administrative support to multiple Senior Managers and their teams

• Manage complex calendars, travel arrangements, and expense reporting

• Coordinate and communicate across business functions and levels

• Serve as a resource for company policies and procedures

• Organize client entertainment and internal events

• Operate effectively in a high-pressure, time-sensitive environment

Required Skills & Experience:

• Extensive calendar/diary management for multiple executives

• Advanced time management and prioritization skills

• Strong proficiency in Outlook and MS Office (Excel, Word, PowerPoint)

• Hands-on experience with Concur for travel and expense processing

• Highly organized with strong attention to detail

• Excellent written and verbal communication skills

• Ability to learn quickly, adapt, and work extended hours as needed

Top Must-Have Skills:

1. Concur

2. MS Office Suite (Excel, Word, PowerPoint)

3. Outlook