Administrative Assistant IV

Job Title: Administrative Assistant IV
Work Location: East Hanover, NJ

Job Description

Job Summary

Mondelēz International is seeking an experienced Administrative Support professional to provide comprehensive administrative and operational support. The ideal candidate will be highly organized, detail-oriented, proactive, and capable of managing multiple priorities while supporting senior leadership and maintaining effective communication across the organization.

Key Responsibilities :

• Provide day-to-day administrative support and coordinate activities to ensure smooth business operations.
• Support budget management, expense reporting, purchasing, and supply order processes.
• Manage incoming phone calls, emails, inquiries, and requests, ensuring timely and professional responses.
• Maintain accurate records, documentation, filing, and archiving in accordance with company policies and statutory requirements.
• Prepare, update, and maintain reports, databases, and internal systems while ensuring data accuracy.
• Develop, format, and update PowerPoint presentations, communication materials, and presentation decks.
• Coordinate travel arrangements, meetings, events, training sessions, and other business activities.
• Manage calendars, schedules, and competing priorities as required to support business leaders.
• Coordinate internal communications and collaborate with stakeholders across different functions.
• Anticipate leadership and stakeholder needs, identify potential issues, and proactively implement solutions.
• Support special projects and perform additional administrative duties as assigned.

Required Qualifications and Skills :

• Proven experience in administrative support, executive assistance, or a similar role.
• Experience supporting senior leadership, preferably Senior Directors and Vice Presidents.
• Bachelor's degree or equivalent relevant professional experience.
• Strong proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• ​​​​​​​Excellent written and verbal communication skills.
• Strong customer service orientation and stakeholder management skills.
• Excellent organizational skills, attention to detail, and data accuracy.
• Ability to manage multiple tasks, competing priorities, and deadlines in a fast-paced environment.
• Strong problem-solving skills, initiative, and the ability to work independently.
• Flexibility and adaptability when handling changing business requirements.
• Ability to build effective working relationships and collaborate across teams.
• Professionalism, reliability, discretion, and a proactive approach to administrative responsibilities.

Preferred Experience

• Experience providing high-level administrative support to Senior Directors, Vice Presidents, or other senior executives.
• Experience with budget tracking, expense management, procurement, and purchasing processes.
• Experience coordinating executive meetings, travel, events, and training logistics.
• Experience preparing presentations, reports, and internal communications.
• ​​​​​​​Ability to anticipate business needs, manage multiple agendas, and deliver accurate work under pressure.