Administrative Assistant IV

Executive Assistant – C-Suite Support

Position Summary:

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a senior C-suite executive. The ideal candidate will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, and ensuring seamless day-to-day administrative support in a fast-paced global environment.

Key Responsibilities:

• Manage and coordinate the executive's calendar, meetings, and appointments across multiple time zones.
• Schedule and organize internal and external meetings, including leadership and stakeholder meetings.
• Coordinate travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare meeting agendas, presentations, and other administrative documents as needed.
• Manage communication and correspondence on behalf of the executive.
• Coordinate with internal and external stakeholders to ensure timely follow-ups and action items.
• Support event planning, leadership meetings, and executive visits.
• Maintain confidentiality while handling sensitive business information.
• Assist with expense reports, invoice processing, and other administrative tasks.

Required Qualifications:

• Proven experience supporting senior executives or C-suite leaders.
• Excellent verbal and written communication skills in English.
• Strong calendar management and scheduling experience.
• Experience coordinating international travel and executive meetings.
• Proficiency in Client Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

Preferred Qualifications:

• Fluency in Spanish (preferred) or other foreign languages.
• Experience supporting global executives and working across multiple regions and time zones.
• Experience in multinational or corporate environments.