AL
Administrative Assistant IV
Artech LLC
- 🇺🇸 United States
- On-site
- Staff / Principal
- 10 hours ago
- $28 – $30 / hour
- Concur
- Visio
10 hours ago
Not enough detail in this posting to match
| Job Title: | Administrative Assistant IV |
| Location: | 26525 North Riverwoods Blvd., Mettawa, IL 60045 (HYBRID - 3 days onsite & 2 days remote |
| Duration: | 12+ months (possible extension or contract to hire) |
| Shift Timing: | Monday to Friday, Standard business hours |
Pay Rate: $30 per hour.
Job Description
*** provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position with ***:
- Various technology and training are available for anyone looking to expand and improve their current skill levels.
- Leadership support to drive your career into areas of interest to meet your passion and career goals.
- Flexible schedules in many cases, dependent on specific team.
- Collaborative team environment, creating a positive experience for those working at ***.
- Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday.
- Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and
- Complimentary coffee service throughout locations (depending on the region/campus).
Key Responsibilities include, but are not limited to, the following:
- Provides Advanced admin support to the team leaders. May provide back-up support to other team staff, as needed.
- Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Interact with high-level executives and handles confidential or business-sensitive information.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Uses and understands Client Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Responsible for all administrative functions for *** Patient Services, such as:
- Answering phones.
- Calendar management, proactively solving conflicts.
- Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.
- Scheduling travel and processing expense reports.
- Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments.
- Ordering office supplies.
- Processing invoices.
- Meeting/event planning and catering.
- Creating or modifying business documents.
- Preparing presentations from source materials.
- Preparing binders and other large copy requests.
- Requesting publications/articles.
- Onboarding various contracted vendors; and
- Operates with general instruction and some supervision.
- Safeguard’s *** confidential information.
Leadership and Interpersonal Skills:
- Fully understands assigned tasks and any associated expectations.
- Asks for clarification, as needed.
- Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.
- Demonstrates strong problem-solving skills.
- Accountable and responsible for actions/mistakes.
- Challenges the team to always do better.
- Prioritizes own work, balancing multiple requests for assistance.
- Establishes good working relationships with client areas.
- Builds rapport and trust with others; possesses good listening skills.
Requirements:
- Some college preferred.
- Some leadership or supervisory experience desired.
- Experience working in pharmaceutical company or CRO strongly preferred.
- 7+ years of previous administrative experience supporting executives.
- Must have intermediate-to-advanced knowledge of Client Office Suite, Concur, SharePoint, Visio or OrgPlus and understanding of business processes and requirements.
- “Make it happen” spirit and attitude as well as persistence.
- Learns fast, grasps the “essence,” and can change course quickly, where needed.
Administrative Assistant IV · Artech LLC