IL
Administrative Assistant – Intermediate
ICONMA, LLC
- 🇺🇸 United States
- On-site
- Mid level
- 18 hours ago
- $29.22 – $34.22 / hour
- Microsoft Office Applications
- Outlook
- Excel
- PowerPoint
18 hours ago
Responsibilities:
- Provide general administrative and office support for site leadership and office personnel.
- Manage calendars, schedule meetings, coordinate conference rooms, and organize meeting logistics.
- Prepare meeting agendas, presentation materials, and meeting minutes as required.
- Plan, coordinate, and support company events, team meetings, recognition activities, and site functions.
- Utilize Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams to create documents, manage communications, and track information.
- Coordinate travel arrangements and prepare expense reports when needed.
- Act as a liaison between employees, customers, vendors, and site leaders.
- Maintain office supplies, equipment, and inventory while ensuring smooth daily office operations.
- Manage incoming communications, including emails, phone calls, and visitor inquiries.
- Assist with document management, record keeping, filing systems, and data entry.
- Support leadership with special projects, reports, and business initiatives.
- Ensure a professional, organized, and welcoming office environment for employees and visitors.
Requirements:
- High school diploma or equivalent required
- 2+ years of administrative, office coordination, or executive support experience preferred.
- Proficiency with Microsoft Office Suite, including:
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Ability to prioritize tasks and manage multiple assignments simultaneously.
- Strong attention to detail and problem-solving skills.
- Professional demeanor with the ability to interact effectively with employees, customers, and senior leaders.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Preferred Characteristics:
- Self-motivated and proactive.
- Strong interpersonal and relationship-building skills.
- Positive attitude and customer-service mindset.
- Professional appearance and presence in an office environment.
- Ability to work independently while collaborating effectively with leadership and team members.
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Administrative Assistant – Intermediate · ICONMA, LLC