IL
Administrative Assistant – Intermediate
ICONMA, LLC
- 🇺🇸 United States
- On-site
- Mid level
- 7 hours ago
- $22.53 – $25.53 / hour
7 hours ago
Responsibilities:
- Provide administrative support to leaders within a complex, global organization.
- Composes correspondence as required and determines most effective formats for charts, presentations, etc.
- Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized).
- Set up meetings/events, video conferences, and conference calls on/off-site as needed.
- Makes travel arrangements, via the Corporate Travel department.
- May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves.
- Executes special research and data analysis tasks. Runs reports and ensures data accuracy.
- Participates in creating and/or creates departmental procedures and documentation.
- Performs other special project work.
- Serve as a backup to an Executive Assistant, stepping in seamlessly during absences or periods of high demand.
- Prepare, submit, and track executive expense reports in a timely and accurate manner, ensuring compliance with company policies and resolving discrepancies as needed.
- Act as a trusted point of contact, handling sensitive and confidential information with discretion.
- Build and maintain strong working relationships with executives, stakeholders, and administrative partners across regions and functions.
Requirements:
- Functional Knowledge
- Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
- Business Expertise
- Has a good understanding of how the team integrates with others to achieve objectives
- Leadership
- May provide informal guidance and support to more junior team members
- Problem Solving
- Provides solutions to problems in situations that are atypical or infrequently occurring based on existing precedents or procedures
- Impact
- Impacts the quality of own work and its contribution to the team
- Interpersonal Skills
- Uses communication skills to regularly exchange information
- Education: High School Diploma/GED
- Experience: 2 - 4 Years
Why Should You Apply?
- Health Benefits
- Referral Program
- Excellent growth and advancement opportunities
Administrative Assistant – Intermediate · ICONMA, LLC