Administrative Assistant III - Food & Nutrition Services

Job Details

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? ChristianaCare is seeking an experienced Administrative Assistant III to support the General Manager and leadership team within the Food & Nutrition Services Department on Newark Campus.

In this highly visible role, you will provide advanced administrative, financial, and operational support while coordinating multiple projects and serving as a key resource for managers, employees, and external partners. The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to effectively manage competing priorities while maintaining a high level of professionalism.

Key Responsibilities

• Prepare and maintain departmental financial reports, statistics, and benchmarking data.
• Assist with operational and capital budget planning and create capital projects in Workday.
• Process vendor payments and manage contract documentation.
• Administer Kronos Dimensions and contractor timekeeping systems, including reporting and supervisor training.
• Coordinate department projects, meetings, events, and action items to support operational goals.
• Prepare meeting agendas, correspondence, reports, and meeting minutes.
• Manage calendars, schedules, travel arrangements, and office operations.
• Support recruitment and onboarding activities, including interview scheduling, orientation coordination, and new hire processing.
• Maintain employee records and ensure compliance with organizational, regulatory, and accreditation requirements.
• Monitor mandatory education compliance and provide reporting to leadership.
• Maintain departmental SharePoint and collaboration sites and support process improvement initiatives using Microsoft 365 tools.
• Serve as a resource for employees regarding Workday, benefits, and administrative inquiries.
• Perform additional duties as assigned.

Qualifications

Required:

• High School Diploma or GED
• Strong administrative support experience
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Forms, Planner, and Teams
• Excellent organizational, communication, and customer service skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Preferred:

• Four years of administrative experience
• Experience with Workday, Kronos Dimensions, SharePoint, financial reporting, budgeting, and project coordination
• Previous healthcare experience
• Experience with Sodexo systems such as CaterTrax and Birchstreet

Why Join ChristianaCare?

At ChristianaCare, our mission is to serve our neighbors as expert, caring partners in their health. We are committed to creating an inclusive workplace where every caregiver feels valued, respected, and empowered to make a difference.

If you are a proactive professional who enjoys supporting leadership, coordinating projects, and driving operational excellence, we encourage you to apply today.

About ChristianaCare

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Post End Date

EEO Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program.  To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/