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Administrative Assistant: III
HireTalent
- 🇺🇸 United States
- On-site
- Staff / Principal
- 3 days ago
- MS Office
- SAP
- Procore
3 days ago
Job Location: Escondido, CA 92029
Job Duration: 24 Months on W2
Level III: 5-8 Years of Experience.
Job Responsibilities:
- Provides administrative support to a department or individual.
- Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
- May work on special projects.
- Strong communication skills and organizational skills are essential.
- Familiarity with MS Office required.
- ​This position supports the administrative functions that keep Gas Distribution field operations running efficiently.
- Key responsibilities include accurate and timely timekeeping, payroll and attendance support
- Maintaining ARCOS and overtime/prearrange information
- Tracking vacation and leave
- Maintaining DVIR and other required records
- Processing as-builts and supporting permit workflows
- Producing operational reports and coordinating with supervisors and employees to resolve issues and meet deadlines.
Education/Experience:
- High school diploma or equivalent required.
- Relevant administrative, timekeeping/payroll, or operations-support experience is strongly preferred.
Day to Day Responsibilities:
- The role provides day-to-day administrative support for Gas Distribution district operations, with an emphasis on timekeeping and payroll support, ARCOS administration, vacation and leave tracking, DVIR administration and records retention, as-built processing in SAP/Procore, permit support, reporting, supply ordering, and general administrative coordination.
- The role will work with employees, supervisors, management, and other district administrative staff to resolve discrepancies and keep operational records and processes current.
- Strong attention to detail and accuracy, especially with timekeeping, payroll, records, and compliance-related documentation.
- Excellent organization and follow-through, with the ability to prioritize multiple time-sensitive administrative tasks in a field-operations environment.
- Strong communication and collaboration skills, including comfort working directly with employees, supervisors, management, and administrative partners across districts.
- ***to provide all equipment
Administrative Assistant: III · HireTalent