Administrative Assistant II- Trust

Opportunity Overview

• Provide comprehensive administrative support to the General Partner of the Trust Company and Trust Department leadership team, helping drive day-to-day business priorities and operational effectiveness.
• Manage complex executive calendars, coordinate internal and external meetings, and proactively resolve scheduling conflicts to maximize leadership effectiveness.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and travel-related changes.
• Prepare agendas, presentations, reports, meeting materials, and supporting documentation for leadership meetings, Trust Company business reviews, governance activities, and strategic planning sessions.
• Support the coordination and execution of leadership meetings, department events, and Trust Company initiatives, ensuring effective communication and follow-up on key action items.
• Submit, reconcile, and track expense reports while ensuring compliance with firm policies and maintaining accurate documentation.
• Assist with budget tracking, invoice processing, reporting, and other administrative financial activities supporting Trust Department operations.
• Support the development and distribution of department communications, leadership updates, presentations, and announcements.
• Partner with stakeholders across Trust, Legal, Compliance, Operations, and Wealth Management teams to facilitate effective communication and execution of business priorities.
• Maintain confidentiality and exercise sound judgment while handling sensitive client, fiduciary, regulatory, and business information.
• Support special projects and administrative processes that enhance operational efficiency and service excellence within the Trust Company.

Position Requirements

• High School Diploma or equivalent required.
• 5-8 years of administrative support experience, preferably supporting senior leaders or executives.
• Strong organizational skills with the ability to prioritize competing priorities and manage multiple tasks effectively.
• Self-motivated with the ability to work independently and exercise sound judgment with limited supervision.
• Excellent verbal and written communication skills.
• Demonstrated commitment to delivering exceptional customer service and building strong professional relationships.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, and Adobe Acrobat Professional.
• Proven ability to handle confidential and sensitive information with discretion and professionalism.
• Preferred Qualifications
• Experience supporting leaders within a Trust Company, Trust Department, Wealth Management, Banking, or Financial Services environment.
• Experience coordinating executive meetings, travel arrangements, communications, and special events.
• Familiarity with budget tracking, expense management, invoice processing, and administrative financial reporting.
• Experience supporting governance, board, committee, or fiduciary-related meetings.
• Ability to anticipate leadership needs, manage competing priorities, and adapt to changing business demands.
• Work Location
• Candidates who reside within a commutable distance of our Tempe, AZ or St. Louis, MO home office locations are expected to work in the office four days per week.

Company Description

Awards and Accolades

EEO Statement

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Salary Information

• Position Schedule: Full-Time
• Posting Location: Missouri, St. Louis
• External Work Arrangements: Campus-Based
• Position Type: Home Office
• Recruiter: Molly Stiles
• Country: United States
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