Administrative Assistant II

Administrative Assistant II

Pay Rate: $19.00 – $19.32 per hour
Schedule: Monday – Friday, 9:30 AM – 1:30 PM, 20 hours per week.
Location: Cheetowaga, NY 14227
Contract Duration: 1 year

Overview

We are seeking an organized, detail-oriented Administrative Assistant II to provide administrative and clerical support to multiple managers and departments. The ideal candidate will have 1–2 years of administrative experience in a fast-paced office environment, strong communication skills, and proficiency in Microsoft Office.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel, lodging, and event arrangements.

• Prepare, proofread, and maintain documents, reports, spreadsheets, and presentations.

• Answer incoming calls, greet visitors, respond to inquiries, and provide professional customer service.

• Maintain departmental databases, filing systems, records, and websites.

• Research, analyze, and summarize information for departmental reports.

• Assist with budget tracking, expense reports, inventory, and office supply orders.

• Coordinate meeting materials, equipment, and logistical arrangements.

• Respond to departmental inquiries and assist with resolving routine administrative issues.

• Handle confidential information with discretion and professionalism.

• Provide administrative coverage and support to other departments as needed.

Qualifications

• High school diploma or GED.

• 1–2 years of administrative or office support experience preferred.

• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint.

• Strong organizational, multitasking, and time management skills.

• Excellent verbal and written communication skills.

• Ability to prioritize tasks, meet deadlines, and work independently.

• Strong attention to detail, problem-solving skills, and basic research abilities.

• Experience preparing reports, maintaining records, and using office applications.

• Professional, friendly demeanor with strong customer service skills.

• Ability to handle confidential information appropriately.

• Flexibility to support multiple departments based on business needs.