Administrative Assistant II
- 🇬🇧 United Kingdom | 🇺🇸 United States
- On-site
- Entry level
- 21 hours ago
- 41,844 – 66,952
- Microsoft Office Applications
- PLC
- Pension
Not enough detail in this posting to match
Job Description
Be part of the excitement and join our BAE Systems SMS Space Systems team. This role would be expected to provide comprehensive administrative support to multiple Product Areas in the Space Systems organization.
The selected candidate will provide a full range of administrative work assignments for the Product Area teams. We are looking for an ambitious Administrative Assistant who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management.
The Tactical Solutions Business Unit Product Areas develop and manufacture a wide range of radio frequency and electro-optical components and systems.
The Tactical Solutions Strategic Business Unit delivers mission system solutions, from specialized antennas to electro-optical technologies, to the warfighter. Our systems enhance the performance of various military platforms, from aircraft and land vehicles to ships and satellites, and give warfighters the advantage they need to take action, identify targets and defend against evolving threats.
What You’ll Do:
- Perform a wide variety of administrative tasks for the Product Areas and associated team members in the Tactical Solutions organization.
- Coordinate business catering for the Westminster campus. Ensure policy compliance, submit orders and process expenses.
- Act as the local point of contact for conference rooms to facilitate general upkeep with facilities and information technology owners. Provide basic instruction to users for conference room features (mobile walls, audio visual equipment).
- Act as the local point of contact for leased printers. Coordinates with information technology team to submit service and support tickets for internal and external resources.
- Order and maintain office supply inventories.
- Create written documents, communications, and presentation materials for meetings and presentations.
- Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
- Facilitate the adoption of new processes and tools.
- Assist on projects as assigned.
- Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
- Prepare written documents, communications, and presentation materials for meetings and presentations.
- Maintain databases, records, spreadsheets; prepare various schedules and perform data entry.
- File and retrieve records, folders, or other materials.
- Work with highly confidential information.
- Provide back-up support as needed to the rest of the administrative needs of the business.
- Maintain a regular and predictable work schedule.
- Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others to maintain a positive and productive work environment.
- Perform other duties as necessary.
On-Site Work Environment:This position requires regular in-person engagement by workingon-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.
Working Conditions:
- Work is performed in an office environment
Required Skills and Education
- High School diploma or equivalent plus 1 or more years of related experience.
- Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
- Ability to obtain and maintain a Secret security clearance.
- Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills.
- Ability to work with considerable independence and as part of the team.
- Ability to work under pressure and handle multiple assignments concurrently.
- Demonstrated decision making based on knowledge of organization policies and procedures.
- Maintaining confidentiality concerning sensitive information.
A security clearance or access with Polygraph is not required to be eligible for this position. However, the applicant must be willing and eligible for submission, depending on program requirements, after an offer is accepted and must be able to maintain the applicable clearance/access.
About BAE Systems, Inc.
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for government and commercial customers. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Multiple positions may be available on this opening.
Benefits Information
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.Intern Benefits: Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance.
Please note: Some benefits may be different for union employees that are governed by a collective bargaining agreement (CBA) or for positions covered by a wage law called the McNamara-O’Hara Service Contract Act (SCA).
- Sector: Space & Mission Systems
- Job Category: Other Professionals
- Salary Min Point: 41844
- Salary Max Point: 66952
- Referral Bonus: 1000
- Full Time / Part Time: Full-Time
- Career Level: Entry level
- Travel Percentage: 0%
- Shift: 1st Shift
- U.S. Person Required: Yes
- Clearance Level – Must be able to obtain for position: Secret
- Clearance Level – Must currently possess: None
- Country: United States
- U.S. Citizenship Required: Yes
Administrative Assistant II · BAE Systems