Administrative Assistant I

Job Details:
Job Title: Administrative Assistant I
Location: Melbourne Florida
Duration: 12 Months
Pay rate: $21.92 per Hour on W2.
Working Hours: 8am - 5pm, Monday - Friday, Flexible
 
Position Summary
The Administrative Assistant for the client Electrification Innovation Lab and Customer Experience Center is responsible for maintaining a seamless, highly professional, and welcoming environment for both internal staff and external visitors. This role acts as the operational backbone of the Experience Center, ensuring that all physical spaces, collaboration areas, events, and client visits run flawlessly.
 
Key Responsibilities & Critical Needs
1. Environment & Space Management
•           Maintenance & Organization: Ensure the entire Experience Center and its surrounding work environments are clean, orderly, organized, and fully operational at all times.
•           Collaboration Areas: Maintain all collaboration zones, meeting rooms, and presentation spaces in a "presentation-ready" state. Proactively check for technical readiness, cleanliness, and proper supply stocking.
•           Asset Tracking: Monitor and manage equipment, collateral, and supplies specific to the Experience Center.
2. Client Visits & Guest Hosting
•           Visitor Experience: Serve as the primary point of contact and welcoming host for high-profile clients, customers, partners, and executive leadership visitors.
•           Visit Coordination: Coordinate end-to-end itineraries for customer visits, including building access, agenda management, and guiding guests through the facility.
•           Hospitality: Ensure a professional, hospitable atmosphere that reflects company standards and values.
3. Event Management & Catering
•           Event Support: Plan, coordinate, and execute on-site events, workshops, product showcases, and team gatherings hosted within the Experience Center.
•           Catering Logistics: Manage food and beverage requirements for client visits, meetings, and center-led events, including vendor coordination, menu selection, setup, and teardown.
•           Scheduling: Collaborate with cross-functional teams to manage space reservations and prevent scheduling conflicts.
 
Qualifications & Competencies
•           Experience: 2+ years of experience in administrative support, office management, hospitality, or corporate event coordination.
•           Organizational Skills: Exceptional attention to detail with the ability to manage multiple priorities in a fast-paced environment.
•           Communication & Interpersonal Skills: Professional demeanor, polished presentation, and strong verbal skills for hosting clients and executive stakeholders.
•           Proactivity: A self-starter who anticipates needs, spots operational gaps, and resolves issues before they impact visitors or staff.