administrative assistant - generic (m/f) - 1 job

Our Client is a prestigious international company operating in the Oil & Gas sector.

FUNCTION
Reporting to the Manager, the main activities of the job holder are to: ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment; to follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets etc.; composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.; to attach appropriate files to incoming correspondence requiring replies; to set up and maintain paper and electronic filing systems for records and correspondences by recording and organizing properly the share point; to assist in completing forms in accordance with company procedures and policies as may be required by the entity; receiving calls, visitors, handling their inquiries and directing them to the appropriate persons; to handle stock records, requisition orders and follow up accordingly in SAP; actively participate and follow up on the organization of all required events; to participate in HSE reporting as required; to carry out any other duties that may be assigned to him/her by the line manager; to assist to gather and validates ‘lessons learnt’ from all project team and provides feedback; to keep informed the project management team of matters related to the office spaces; to liaise with other secretaries for ensuring whole consistency of the organization of their work

• Bachelor’s Degree in Engineering or equivalent;
• Minimum of 03 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking;
• Advanced experience in database management including MS access, word, project, excel and power point;
• Very Good command of English language (both written and spoken);
• Fluency in Portuguese will be an advantage;
• Strong coordination and organizational skills;
• Ability to work independently and proactively anticipate constraints;
• Excellent communication and management skills;
• Living in the local area of the job is an advantage.

The possibility of working in a Company that offers salary conditions compatible with the level of experience and level of responsibility of the role, as well as opportunities for personal development.

APPLICATION DEADLINE: October the 18th of 2026.