Administrative Assistant for Housing & Homeless Services

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Access Services is hiring a full-time Administrative Assistant to provide exceptional organizational support to all programs served in our Housing & Homeless Services division. This role will be a fully in office position working out of our offices in Fort Washington and Plymouth Meeting, PA. The Administrative Assistant for Housing & Homeless Services will support fiscal needs, customer service, scheduling, specialized project assistance, and give administrative support to housing managers. The ideal administrative assistant will be a confident self-starter, able to efficiently organize and meet needs, with a kind, responsible, and helpful attitude.  

Essential Responsibilities of the Administrative Assistant:  

• Enter all cash receipts into applicable systems.  
• Provide exceptional customer service toward all clients, visitors, and staff. 
• Answer phone inquiries and resolve complaints in a courteous, professional manner and aid as necessary. 
• Collect and assemble expenses and mileage, verify director signature and drop off FedEx packages on necessary days, if applicable. 
• Schedule conference rooms. 
• Maintain, order, and manage all office supplies and other inventory needs for the service line. 
• Ensure proper maintenance of office equipment. 
• Monitor training registrations, prepare training attendance forms for the facilitator, verify staff attendance with supervisors and check training forms for completeness. 
• Maintain petty cash receipts and ledger. 
• Utilize various office management software and spreadsheets to research and document projects, operations, and vendor invoices. 
• Enter information into electronic health record (Evolv) and run reports as needed or requested. 

Qualifications of the Administrative Assistant:  

Education: High School Diploma or equivalency required 

Experience:  

• One year of billing/accounting experience isrequired; three to five years of billing/accounting experience is preferred, including use of electronic health records is preferred.  
• Proficiency in Microsoft Excel isrequired. 

Knowledge, Skills, and Abilities:  

• Effective communication skills.  
• Highly organized, detail oriented and efficient in completing tasks.  
• Accurate record keeping skills.  
• Strong understanding of electronic health record systems is preferred.  
• Ability to handle multiple tasks efficiently and accurately.  
• Strong problem-solving skills when investigating payment denials. 

Pay: $22/hourly

What You’ll Gain at Access Services 

When you join our team, you’re not just getting a job, you’re stepping into a career with real support, growth, and impact. We offer a benefits package designed to meet you where you are in life. 

• Health & Security: Comprehensive medical, dental, vision, and prescription coverage, plus company-paid life insurance, disability protection and catastrophic sick leave. Access Services covers up to 88% of health premium with many employees paying less than $150/month. 
• Time to Recharge: Full-time employees start their first year earning up to nearly 6 weeks of paid time off (20+ PTO days plus 9 paid holidays), with even more time added as you grow your career with us. 
• Invest in Your Future: 401(k) with company match, tuition reimbursement program, and access to college tuition discounts. 
• Built into the Job: Mileage & Toll Reimbursement. 
• Support Beyond Work: Employee Assistance Program (EAP) with free, confidential resources for you and your family, including:  

• • Counseling and emotional support through in-person, telehealth and text therapy 

• • Financial and legal guidance 
• Grow With Us: Paid training, ongoing professional development, and opportunities to learn and advance across diverse roles and programs. 

Access Services is an Equal Opportunity Employer.