Administrative Assistant

Administrative Assistant / Office Manager

📍 Washington, DC |
💼 Hybrid: Remote Mondays & Fridays; On-site Tuesday–Thursday
💰 $43/hour

Role Overview:

We are seeking anexperienced, proactive Administrative Assistant / Office Manager to support the Washington, DC office. This role is ideal for a highly organized professional who thrives in a fast-paced corporate environment, enjoys multitasking, and takes initiative. The successful candidate will be a collaborative team player who is eager to learn, grow, and contribute to a well-run office.

Key Responsibilities:

Provide comprehensive administrative and office support, including:

• Coordinatingbusiness travel arrangements and managingtravel and expense reimbursements using Concur

• Submitting, tracking, and managing reimbursement requests and expense payments

• Maintaining teamcontact lists and distribution groups

• Scheduling and hosting meetings (in-person and virtual)

• Preparing reception rooms for external guests and arrangingcatering or restaurant reservations

• Ordering office supplies, business cards, and handling procurement requests throughCoupa

• Coordinating building maintenance requests as needed

• Handling document delivery, copying, scanning, filing, mail, and packages

• Maintaining and updating theoffice handbook

• Supporting ad-hoc administrative requests as they arise

Qualifications & Skills:

• Previous experience in anadministrative or office support role, preferably within a corporate environment

• Hands-on experience withConcur (travel booking and expense management)

• Proficiency inMicrosoft Office Suite (Excel, Word, PowerPoint, Access) and Outlook

• Strong organizational skills with exceptional attention to detail

• Ability toprioritize, multitask, and meet deadlines in a fast-paced setting

• Excellent written and verbal communication skills

• Collaborative, flexible, and professional demeanor with strong interpersonal skills

Preferred Qualifications:

• Bachelor's degree preferred

• Japanese language proficiency (reading, writing, and speaking) is aplus, but not required