ADMINISTRATIVE ASSISTANT - CENTRAL OFFICE / Caldwell

Status: Non-Exempt / Hourly           Reports to: Office Manager      Medical, Dental, Vision, 401K, Vacation, Paid Holidays

Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

• Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff
• Take and prepare minutes in assigned meetings
• Prepare, receive, and route incoming/outgoing messages, mail, and letters
• Ability to prepare letters, documents, records, and reports
• Review and process payment requests, contracts, and vouchers
• Resolve conflicts with vendors and/or discrepancies on invoices 
• Administer the purchase and procurement of supplies and services
• Develop and implement standards and specifications for procurement
• Develop and administer bid requests
• Monitor supply and inventory levels
• Supervisory responsibilities
• Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients
• Perform general office duties: data/word processing and input, copying, and filing
• Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators
• Ability to multitask, meet deadlines, and remain calm and professional under pressure 
• Maintain standards of confidentiality of CC Idaho clients and records
• Performs all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices

Qualifications/Benefits

Qualifications                                                 

Required 

• High School Diploma or GED
• Current driver's license and proof of auto insurance 
• Must pass physical examination and background checks 
• Minimum 1yr. office experience
• Must obtain Pediatric First Aid and CPR certification 

Preferred

• Ability to read, speak, and write in both English/Spanish in a business setting
• Knowledge of basic accounting and bookkeeping practices and procedure
• Prior web base platform

Required Physical Demands 

• Is frequently required to stand; walk; climb or balance, sit, stoop, kneel, crouch, or crawl; reach with hands and arms
• Must be able to lift and/or move up to 50 pounds

BENEFITS:

“CCI is a strong, non-profit agency to work with. They respect work-life balance and allow for flexibility when it is needed. Excellent premiums on benefits packages. Good working environment with opportunities for advancement."

For detail Benefit plan please visit:                 https://communitycouncilofidaho.org/apply-today/

Health Benefits

• Medical benefits
• Dental benefits
• Vision benefits

Financial Well-Being

• Basic Life Insurance with Accidental death & dismemberment
• Supplemental Voluntary Life 
• Long- and Short-Term Disability
• Flexible Spending Accounts (Medical & Dependent Care)
• 401(k) retirement plan (Must be 21 years of age to participate) 
• Voluntary Benefit Options
• Accident Insurance
• Critical Illness
• Legal Ease
• Norton Life Lock
• Verizon Discount Plan

Work/Life Balance (Regular Full Time)

• Generous Paid Time Off Policy (PTO)
  • First year of service – 20 days
  • After five years of service – 25 days
  • After ten years of service – 30 days
  • After twenty years of service – 35 days
  • After thirty years of service – 40 days
• Twelve Paid Holidays 
• Employee Assistance Program (EAP)
  • 10 free sessions per each topic/situation
  • assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being

Educational leave

• Up to 5 hours per week to utilize towards education, upon approval and eligibility