Administrative Assistant

Overview

The Administrative Assistant will serve as the point person for administrative tasks for the organization. The scope will include general administration as well as some human resources functions. This role will require initiative and includes a lot of autonomy.   

Responsibilities

·         Provide general administrative support to office staff

·         Assist with coordinating internal events and sometimes logistics for external meetings

·         Screening incoming calls and emails

·         Organize company calendars and schedules meetings/manage CEO calendar

·         Post job openings and schedule/hold interviews for prospective candidates

·         Onboard and offboard employees as needed

·         Maintain an organized filing system for critical documents

·         Maintain confidentiality

·         Help manage benefits package and serve as POC for employees

·         Document editing/formatting/executing

·         Create meeting agendas, take notes, send out action items

·         Book travel arrangements

·         Coordinate scheduling of shared conference room

Qualifications/Skills

·         2+ years of administrative experience or equivalent office experience

·         Knowledge of MS Office

·         Ability to work independently with little supervision

·         Comfortable working and communicating with constituents from all levels  

·         Customer service

·         Experience handling sensitive information preferred

·         U.S. Person (ITAR compliance)

·         Ability to multitask, prioritize, and manage time efficiently

This is an exempt position reporting to the CEO. Eta Space LLC is an EEO and does not discriminate based on race, color, religion, sex or sexual orientation, or other non-merit factor.