Administrative Assistant

Position Title: Administrative Assistant

Location: MacDill AFB, FL

Clearance required: SECRET clearance minimum, with eligibility for TS/SCI

Scope of Work:Provides executive administrative support to the CCPA team, facilitating organizational efficiency and supporting leadership priorities in a high-tempo environment.

Responsibilities include (but are not limited to):

• Provide administrative support to CCPA leadership, including scheduling, meeting coordination, and task management, and organize leadership calendars and read-ahead packages. 
• Manage logistics for teleconferences, videoconferences, and in-person meetings. 
• Facilitate travel arrangements and process authorizations and vouchers in the Defense Travel System per JTR. 
• Act as first point of contact for inquiries, routing phone, email, and official correspondence. 
• Draft, edit, and proofread documents to CENTCOM and Department of the Air Force standards and oversee the CCPA records management system. 
• Maintain distribution lists, personnel rosters, and contact databases and support event planning and execution. 

Qualifications

• Secret clearance at time of award, with eligibility for TS/SCI 
• U.S. citizenship; fluent English 
• Minimum two to three (2-3) years of experience in administrative support, preferably within a DoW or military environment 
• Strong organizational skills and proficiency in Microsoft Office Suite and the Defense Travel System 
• Knowledge of DoW regulations (FOIA, DOPSR, TMT processes) is highly advantageous; ability to maintain confidentiality