Administrative Assistant

Job Title: Administrative Assistant
Location: Tulsa, OK 74136
Duration: 13 weeks
Shift/Schedule: Monday through Friday, 8:00am–4:30pm (Days)

Job Summary:
The Administrative Assistant provides clerical and administrative support to executive staff.
Job Responsibilities:

• Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
• Prepare and distribute meeting minutes according to established protocols.
• Organize and maintain hardcopy and paperless records and forms according to established protocols.
• Screen, receive and direct telephone calls and visitors.
• Schedule and maintain calendar of appointments, meeting and travel itineraries.
• Coordinate related arrangements.
• Distribute mail, reports, memoranda and other documents pursuant to management request.
• Order and maintain office supply inventory.
• Decision Making: Independent judgment in making minor decisions where alternatives are limited, and standard policies/protocols have been established.
• Working Relationships: Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

Qualifications & Skills:
Education:

• High School Diploma or GED

Required Skills & Experience:

• Three (3) years of secretarial experience
• Demonstrated ability to maintain a high degree of confidentiality
• Working knowledge of MS Word, Access and PowerPoint as might be required in the preparation of memoranda and reports
• Working knowledge of established operations policies and procedures
• Effective interpersonal, written and oral communication skills
• Ability to organize and prioritize work in an effective and efficient manner
• Ability to be detail oriented as might be required in the examination of numerical data
• Flexible on tasks assigned
• Team mentality
• Willing to follow instructions

Preferred Skills & Experience:

• Experience working on Workers Comp claims
• MS Excel