AL
Administrative Assistant
Artech LLC
- 🇬🇧 United Kingdom
- On-site
- 1 day ago
- PowerPoint
- Oracle
- Maximo
1 day ago
Location: Birmingham, AL
Duration: 5+ months
- Promote and maintain a safe work environment. Processing, tracking, and coordinating the completion of staff timesheets and procurement card reports.
- Assist in the tabulation, tracking, and development of critical project statistical information, including assisting in the development and publication of weekly and monthly project reports.
- Organizing and cataloging key project files (change notice request forms, summary of award forms, sole source forms, records of decision).
- Gathering information, assimilating, developing, and finalizing extensive monthly project status PowerPoint presentations.
- Administrative owner for S:Drive and SharePoint sites. Involved in records retention efforts associated with large construction projects. Able to fill in for executive administrators when needed.
- Highly professional and responsive in all interactions with managers and staff. Must be very flexible to support emergent work requirements.
- Responsible for communications with Compliance and HR organization, in support of project team.
- Ensuring adherence to applicable Southern Company administrative, accounting and compliance procedures.
- Performing various administrative office duties including maintaining office supplies, coordinating meetings and events, managing travel arrangements, coordinating office relocations, creating, and tracking project correspondence and performing miscellaneous assignments as directed.
- Invoice processing in Oracle, Maximo contract and PO submission.
- Time for Union and Exempt employees, administration help with day-to-day activities for O&M and Capital projects securing invoices filing and keeping project files available.
- Needs of the Team for help with supplies and ensuring departmental initiatives are organized for implementation.
Administrative Assistant · Artech LLC