Administrative Assistant

Definition:

The Administrative Assistant is responsible for providing day to day administrative support of localoperations.

Reports To:

• Director of Operations

SpecificDuties:

• Processes all incoming and outgoingmail.
• Works to ensure security of buildings and all other companyproperty.
• Organizes, codes and processing all vendor invoices for signature forPresident.
• Answer administrative phone lines and be able to function as a backup Dispatcher asneeded.
• Acts as Custodian for operations petty cash account, reconciling account, requesting additional funds,etc.
• Assists President and Billing staff with field crew follow up fielddocumentation.
• Assists President and Billing staff with researching patient information related to transport documentation and billing.
• Maintains security and privacy of all company and patient information at all times in accordance HIPPA and all other local, state and federal regulations.
• Is responsible for maintaining billing and patient care records in accordance with proper HIPAA and document retention standards.
• At all times sets an example of professionalism for others to follow. Places customer service, compliance and safety above all else.
• Demonstrates complete knowledge, understanding and compliance of company policies andprocedures
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Clearly express him/herself verbally and inwriting
• Demonstrate the ability to learn and applyknowledge.
• Use effective verbal and writtencommunication.
• Perform all dimensions per jobdescription.
• Analyze problems and develop practicalsolutions.
• Manage time in a multi-taskingenvironment.
• Prioritize based on changingneed.

• Interact effectively with others. Position involves speaking and interacting with a variety of persons over the telephone
• Reports to assigned shifts on time and properly groomed in appropriate businessattire.
• Perform other duties related to administrative functions as directed orneeded.

Qualifications

MinimumRequirements:

• • Must have excellent administrative skills and be very detailedorientated.
  • Must be able to simultaneously manage multiple projectssuccessfully.
  • Must be punctual and able to meet deadlines asassigned.

PhysicalRequirements:

• • The ability to reach, push andpull.
  • The ability to sit or stand for long periods oftime.
  • The ability to use a computer keyboard and write for extended periods oftime.
  • The ability to lift and maneuver 35 pounds withoutdifficulty.
  • The ability to complete all jobduties.