IG
Administrative Assistant
IMCS Group Inc
- 🇺🇸 United States
- On-site
- 6 hours ago
- PowerPoint
- Excel
- Outlook
- Copilot
- Oracle
- PeopleSoft
- SAP
- Ariba
6 hours ago
Description:
This requisition is managed by Prasanna Kaskhedikar. Please send all your submission details on ***
Title: Administrative Assistant
Location: PEMC - 151 Engineering Way Georgetown, KY 40324
Remote/On-site/Hybrid: Onsite (Mon-Fri)
Local or non-local: Local candidates’ priority (within 100 miles radius)
Backfill/New Headcount: Backfill
Working hours: Standard 7:00 am to 4:00 pm CST
Duration: 12 months with the possibility of extension.
Education: High school diploma
Target bill rate: ***/hr***
Maximum bill rate: ***/hr***
Overtime: 10%
Travel: NA
Experience level: 2+ years of experience.
Headcount: 1
Shop floor: No
Which specific equipment or PPE will be required by resources to perform job duties? ***: Hard hat, cap, gloves, ear plugs, safety glasses. CW: Steel-toed shoes
MUST Have: Shoes above ankle
Requirements:
Key Responsibilities:
Manage multiple executive schedules.
Coordinate complex domestic and international travel arrangements - including meetings, logistics and travel (flights, lodging, ground transportation, necessary conference registrations).
Use sound judgement and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues.
Process and manage time-sensitive and/or confidential tasks including reports, events, and dinners/ conferences with discretion and accuracy.
Support purchase order/requisition entry and overall costs management/tracking.
Provide informational assistance and direct team members to reference policies, websites, IT resources, etc.
Process expense reports for multiple executives (confirming receipts, amounts, accuracy of charges).
Perform daily clerical duties such as mail distribution, office supply ordering, business card ordering, etc.
Provide IT Support and/or input tickets on behalf of executives.
Manage office space and maintain current seating chart.
Provide support as needed for other team members in relation to executives' needs/goals/calendar.
Provide support for on/off-site department events/functions/conferences including scheduling, catering, travel, etc. (general coordination of event(s)).
Assist the department as needed with administrative and/or project-oriented support.
Develop and maintain various KPI reports.
Provide after-hours support in the event of travel emergencies.
Qualifications:
High capability of managing dynamic and challenging schedules for executives.
Ability to effectively communicate in person and via email/Teams with *** project team, general contractors, vendors, purchasing groups, etc.
Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Teams, and Copilot.
Previous experience in event planning.
Knowledge and experience in the annual budgeting process.
Education/Experience:
0 to 10 years of experience in Administrative Assistant role.
Added Bonus:
Associates degree or higher in business or related field.
Oracle PeopleSoft and SAP Ariba.
Administrative Assistant · IMCS Group Inc