Administrative Assistant 2nd Shift

What you would be doing:

Responsibilities:

• • • 1. Coordinate travel accommodations for employees and management by booking flights & hotel rooms.
    • • • 1. Confirm reservations and distribute confirmations to the traveler.
        • • • 1. Monitor email to answer questions or complete tasks.
            • • • 1. Assist technicians by confirming hours and per diem is paid.  
                • • • 1. Assist technicians by adding labor and per diem when needed.
                    • • • 1. Assist Project Management with various tasks, including calling sites and confirming permit requirements.
                        • • • 1. Create and Submit Expense Reports for field technicians.
                            • • • 1. Create and Submit Expense Reports for Management.
                                • • • 1. Assist with monthly bills/reports by allocating to job numbers, categories, etc.
                                      2. Assist with Fleet billing regarding tolls and violations.
                                    • • • 1. Monitor Admin Phone Line.
                                          2. Assist field techs with Material Purchases.

What we need:

Requirements:

• • • 1. Candidate must be self-motivated and able to task switch in a fast-paced environment.   
    • • • 1. Able to work the 2nd shift schedule from 1 PM to 9 PM Saturday - Wednesday. However, training would be for 2 weeks on the day shift  (9 am to 6 pm, Monday through Friday) before switching to the 2nd shift.
          2. Candidate must be available every 4 weeks for an On-Call/After Hours rotation.
        • • • 1. Proficient with using smartphones, computers, including email, spreadsheets, and Microsoft Office programs: Outlook, Excel, and Word.
            • • • 1. Experience desired but not a must in CLC, SAP Concur, Best Pass and WEX.

• Benefits Package: Company Paid!

  • Medical, Dental, Prescription & Vision Benefits
  • Life, AD&D, and LTD insurance
  • Paid Vacation and Holidays
  • Company-Matched 401(k) and IRA Retirement Savings.