Administrative Assistant|

Top 5 Skills:

1. Clear, concise verbal and written communication for interacting with employees and executives.

2. Problem solving and flexibility. Situations/events change quickly, so the ability to think and act quick is a must.

3. Good time management and organizational skills.

4. Basic proficiency with tech.

5. Teamwork and collaboration is essential for cross department/project support.

Technologies:

1. Excel
2. Sap Concur
3. Teams
4. Outlook

Required Education & Required Years of Experience:

Associate's degree.

OR

High School diploma or equivalent and 2+ years of Administrative Assistant or related work experience.

Physical Requirements (Lifting, outdoor work, travel):

Push Max Weight Limit = 35 lbs

Pull Max Weight Limit = 35 lbs

Lift Max Weight Limit = 35 lbs

Driving Requirements:

Are their driving responsibilities no matter how minimal with this role? Yes

• Personal Vehicle - Candidate must have their own vehicle to get to and from the office and occasionally to event venues.

Key Words:

1. Extrovert/ people person / easy to communicate with
2. Fast learner
3. Punctual

Job Description:

Principal Duties and Responsibilities:

• Provides assistance and support to first or second level managers, a department or an off-site office.

• Researches and learns departmental/company policies and procedures.

• Manages basic calendar needs for one or more manager.

• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.

• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).

• Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler.

• Answers internal (with exposure/requests from managers) and external emails.

• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.

Level of Responsibility:

• Works under supervision.

• Decision-making affects direct area of work and/or work group.

• Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.

• Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.